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Statutory Registers Maintenance (Section 88)

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Service: Outsourced upkeep of your company's statutory registers, kept current and audit-ready.

Fees: Statutory registers maintenance starting from INR 9,999 per year (Exl GST and Govt. Charges).

Registers: MGT-1 members, MGT-2 debenture holders, MGT-3 foreign register and more.

Also Covers: Registers of directors and KMP, charges and contracts of interest.

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Statutory Registers: Overview and Quick Summary

📌 TL;DR - Statutory Registers Maintenance Services at a Glance

Statutory registers are the official records every company must keep under the Companies Act, 2013. Section 88 requires the register of members in Form MGT-1, the register of debenture or other security holders in Form MGT-2 and, where applicable, a foreign register notified in Form MGT-3. Entries must be made within 7 days of approval, and the register of members is preserved permanently.

Parameter	Detail
Governing Provision	Section 88 with the Management and Administration Rules, 2014
Register of Members	Form MGT-1, separately for equity and preference
Debenture and Security	Form MGT-2 for each category
Foreign Register	Notice to ROC in Form MGT-3 within 30 days
Cost	Patron fee from INR 9,999 per year (Exl GST and Govt. Charges)
Entry Timeline	Within 7 days of approval; index where members are 50 or more
Preservation	Members permanently; debenture and security holders 8 years from redemption

Statutory registers services from Patron Accounting keep all your registers current, from the members and debenture-holder registers to the registers of directors and KMP, charges and contracts, with timely entries, indexing and proper preservation. It is an outsourced, ongoing upkeep that keeps the company audit-ready. Our team has supported 10,000+ businesses since 2009.

Register maintenance sits within the company’s wider yearly compliance, and entries flow from events such as a transfer of shares or a fresh allotment. For the full annual cycle, see our private limited company compliance service, and the secretarial audit verifies that the statutory registers are correctly maintained.

What Are Statutory Registers?

Statutory registers are the official records a company is required by the Companies Act, 2013 to maintain, recording its members, security holders, directors, charges and certain transactions. They are the company’s legal memory of who owns it and what it has done.

They must be kept up to date, entered within set timelines and preserved for prescribed periods. Inaccurate or missing registers attract penalties, fail an audit or secretarial review, and can complicate due diligence, which is why ongoing maintenance matters.

Key Terms for Statutory Registers Maintenance:

MGT-1: The register of members, kept separately for equity and preference shares.
MGT-2: The register of debenture holders or other security holders, per category.
MGT-3: The notice to the ROC for a foreign register kept outside India.
Index: The name index a register must carry where the company has 50 or more members.
Preservation: The period a register must be kept, permanent for members and 8 years for debentures.

Section 88 MGT-1 / 2 / 3

Which Registers Must a Company Maintain?

Every company maintains a set of statutory registers, the core ones under Section 88 plus others under related provisions.

Register of Members (MGT-1): For equity and preference shareholders, kept separately.
Register of Debenture and Security Holders (MGT-2): For each category of debenture or security issued.
Foreign Register (MGT-3 notice): Where part of the register is kept outside India, if the articles allow.
Register of Directors and KMP: Of directors, key managerial personnel and their shareholding, under Section 170.
Register of Charges and Contracts: The register of charges under Section 85, and the register of contracts in which directors are interested in Form MBP-4 under Section 189.

Share-related registers, such as the register of renewed and duplicate certificates in Form SH-2 and the register of sweat equity in Form SH-3, are maintained where relevant; an event like a transfer of shares triggers updates to the register of members.

Our Statutory Registers Services

Service	What We Do
Register Set-Up and Review	We set up or review your full set of statutory registers and bring any incomplete or outdated registers up to date.
Member and Security Registers	We maintain the MGT-1 register of members and the MGT-2 register of debenture and security holders, with the required index.
Director, KMP and Charge Registers	We maintain the registers of directors and KMP, charges and contracts in which directors are interested.
Timely Entries	We record allotments, transfers and other events within the 7-day timeline and authenticate the entries.
Foreign Register and MGT-3	Where a foreign register is kept, we maintain it and file the MGT-3 notice for its opening, change or discontinuance.
Preservation and Inspection	We keep the registers at the correct place, preserve them for the required periods and keep them ready for inspection and audit.

Our Process

How We Maintain Your Registers: Step by Step

How Patron maintains your statutory registers, from reviewing the current state and confirming the register set through capturing events, making the 7-day entries and authenticating them to filing foreign register notices and preserving the registers.

Step 1

Review the Current State

Audit your existing registers, identify gaps and bring them up to date.

Gap audit Bring current

Review 01

Step 2

Set the Register Set

Confirm which registers your company must keep based on its capital, securities and structure.

By structure Right set

Set 02

Step 3

Capture Events

Track allotments, transfers, charges, director and KMP changes and other entries as they happen.

Allotments Transfers

Capture 03

Step 4

Make Timely Entries

Record each event within 7 days of approval and update the index where required.

Within 7 days Update index

Entries 04

Step 5

Authenticate

Have the entries authenticated by the company secretary or the authorised person.

CS or authorised Authenticated

Authenticate 05

Step 6

File Foreign Register Notices

File any MGT-3 notice for a foreign register within the timeline.

MGT-3 Within 30 days

Foreign 06

Step 7

Preserve and Keep Ready

Keep the registers at the correct place, preserve them for the prescribed periods and keep them inspection-ready.

Correct place Inspection-ready

Preserve 07

Records We Use to Maintain Your Registers

Share certificates, PAS-3 returns of allotment and SH-4 transfer forms.
Board and general meeting resolutions approving allotments and transfers.
Shareholder list from the annual return in MGT-7 or MGT-7A.
Debenture certificates and security details, if any.
Director and KMP details and their shareholding.
Charge documents and contracts in which directors are interested.

Need the full list? We share a tailored records list when you engage us.

Common Register Challenges and Solutions

Challenge	Impact	How Patron Accounting Solves It
Out-of-date registers	Registers often fall behind the actual position. We reconcile them with the share certificates, returns and resolutions and bring them current.
Missing the 7-day entry	Entries must be made within 7 days of approval. We capture events as they happen so the timeline is met.
Index and authentication	A register needs an index at 50 or more members and proper authentication. We maintain the index and have entries authenticated correctly.
Audit and due diligence	Incomplete registers fail an audit or a due diligence. We keep them complete and inspection-ready throughout the year.

Statutory Registers Service Fees

Fee Component	Amount
Patron Accounting Professional Fees	Starting from INR 9,999 per year (Exl GST and Govt. Charges)
What it covers	Review and set-up, ongoing entries, the index, the director, KMP, charge and contract registers, and inspection readiness
MGT-3 filing fees for a foreign register	Charged on actual basis
One-time reconstruction of badly outdated registers	Charged on actual basis

All fees and charges listed are indicative only and do not constitute a binding offer. Final amounts may vary depending on the volume of work and the complexity involved.

Any MGT-3 filing fees for a foreign register, and a one-time reconstruction of badly outdated registers, are charged on actual basis. Contact us for a detailed quote.

Get a free Statutory Registers Maintenance consultation - Call +91 945 945 6700 or WhatsApp us. No-obligation assessment.

Registers Upkeep at a Glance

Stage	Estimated Timeline
Entries	Within 7 days of each approval
Index	Updated alongside, where members are 50 or more
Foreign register notice	MGT-3 filed within 30 days
Members register	Preserved permanently
Debenture and security registers	Preserved at least 8 years from redemption

Register maintenance is ongoing rather than a one-time task. Entries are made within 7 days of each approval, the index is updated alongside, any foreign register notice is filed within 30 days, and the registers are preserved for their prescribed periods, the members register permanently. We keep the registers current through the year so they are always ready for an audit or a due diligence.

Key Benefits

Why Outsource Statutory Registers

All Registers Kept Current and Audit-Ready

The members, debenture, director and KMP, charge and contract registers are kept current and inspection-ready throughout the year.

Entries Made Within the 7-Day Timeline

Allotments, transfers and other events are recorded within 7 days of the Board or committee approval, so the statutory timeline is always met.

Index, Authentication and Preservation Handled

The index is maintained where members are 50 or more, entries are authenticated, and the registers are preserved for their prescribed periods.

Foreign Register and MGT-3 Managed

Where a foreign register is kept, it is maintained and the MGT-3 notice is filed for its opening, change or discontinuance within the timeline.

Inspection and Due-Diligence Ready

The registers are kept at the correct place and ready for an audit, a secretarial review or a funding due diligence at any time.

Handled by Qualified CAs and CSs

The statutory registers upkeep is run end to end by a qualified Chartered Accountant and Company Secretary team.

Trusted by Businesses Across India

10,000+ Businesses Served | 4.9 Google Rating | 50,000+ Documents Filed | 15+ Years

"Our registers were years out of date before a funding due diligence. Patron reconstructed them and now keeps them current." - Founder, technology company, Bengaluru.

"Patron maintains all our statutory registers on a yearly basis, so the members and charge registers are always ready for audit." - Director, manufacturing company, Pune.

Trusted by leading brands including Hyundai, Asian Paints and Bridgestone for accounting and compliance support.

With offices in Pune, Mumbai, Delhi, and Gurugram, Patron Accounting serves businesses across India - both in-person and remotely.

Key Statutory Registers at a Glance

Register	Form	Provision and purpose
Members	MGT-1	Section 88; record of shareholders
Debenture and security holders	MGT-2	Section 88; per category of security
Foreign register notice	MGT-3	Section 88; notice of foreign register
Directors and KMP	Section 170	Directors, KMP and their shareholding
Contracts of interest	MBP-4	Section 189; directors’ interested contracts

Related Compliance Services

Private Limited Company Compliance for the full annual compliance cycle.
Transfer of Shares which triggers updates to the register of members.
Secretarial Audit which verifies the statutory registers.
Compliance Calendar to track register and filing due dates.
Pvt and LLP Compliance for ongoing entity compliance.

Register entries flow from the meetings of the board and the members, covered by the board meeting, annual general meeting and extraordinary general meeting services.

Legal and Compliance Framework

Core registers: Section 88 of the Companies Act, 2013 with the Companies (Management and Administration) Rules, 2014 requires the register of members in Form MGT-1, the register of debenture or other security holders in Form MGT-2, and a foreign register where the articles allow, notified to the Registrar in Form MGT-3.

Entries and index: Entries are made within 7 days of the Board or committee approving an allotment, transfer or similar action and are authenticated by the company secretary or an authorised person, with an index of names where the company has 50 or more members.

Place and preservation: The registers are kept at the registered office, or by special resolution at another place in the same locality or where one-tenth of members reside, with the members register preserved permanently and the debenture and security registers for at least 8 years from redemption.

Other registers: Beyond Section 88, a company maintains the register of directors and KMP under Section 170, the register of charges under Section 85, and the register of contracts in which directors are interested in Form MBP-4 under Section 189.

Refer to the MCA portal for forms and to Section 88 on IndiaCode for the bare provision.

What are statutory registers under the Companies Act?

Statutory registers are the official records a company must keep under the Companies Act, 2013, recording its members, debenture and security holders, directors and key managerial personnel, charges and certain transactions. The core registers are required under Section 88, with others under related provisions, and they must be kept current, properly entered and preserved for prescribed periods.

Which registers must be maintained under Section 88?

Section 88 requires the register of members in Form MGT-1, kept separately for equity and preference shares, and the register of debenture holders or other security holders in Form MGT-2 for each category. Where the articles allow, a part of the register may be kept outside India as a foreign register, with notice to the Registrar in Form MGT-3 within 30 days of its opening, change or discontinuance.

What is the time limit to make entries in the registers?

Entries in the registers maintained under Section 88 must be made within 7 days of the Board of Directors or its committee approving the allotment or transfer of shares, debentures or other securities, or other action such as a buy-back, forfeiture or reduction. The entries are authenticated by the company secretary or a person authorised by the Board, and the index is updated at the same time.

Is an index of members required?

Yes, where the company has 50 or more members. Every register maintained under Section 88(1) must include an index of the names entered in it, and the index is updated simultaneously with each entry for an allotment or transfer. The requirement to maintain an index does not apply if the company has fewer than 50 members, though the register itself is still required.

Where must statutory registers be kept?

Statutory registers are kept at the company’s registered office. By a special resolution passed at a general meeting, a company may keep them at another place within the same city, town or village as the registered office, or at any other place in India where at least one-tenth of the total members reside. They must be available for inspection as the Act requires.

How long must the registers be preserved?

The register of members must be preserved permanently. The registers of debenture holders and other security holders must be preserved for at least 8 years from the date of redemption of the debentures or securities. A foreign register is treated as part of the principal register and follows the same format, with a duplicate kept at the foreign location.

What other statutory registers must a company keep?

Beyond the Section 88 registers, a company maintains the register of directors and key managerial personnel and their shareholding under Section 170, the register of charges under Section 85, and the register of contracts or arrangements in which directors are interested in Form MBP-4 under Section 189. Share-related registers such as renewed and duplicate certificates and sweat equity are kept where relevant.

What happens if statutory registers are not maintained?

Failing to maintain the statutory registers, or keeping them inaccurate or out of date, is a non-compliance under the Companies Act and can attract penalties on the company and the officers in default. It can also cause the company to fail an audit, a secretarial review or a due diligence. Keeping the registers current through the year avoids these risks.

Statutory registers kya hote hain?

Statutory registers company ke official records hote hain jaise members ka register MGT-1, jo Companies Act ke tahat maintain karne zaroori hain.

Register of members me entry kab tak karni hoti hai?

Allotment ya transfer ke approval ke 7 din ke andar register me entry karni hoti hai.

Quick Answers

Members register? Form MGT-1 under Section 88.

Debenture register? Form MGT-2 per category.

Entry time? Within 7 days of approval.

Preserve members? Permanently.

Why Keep Them Current

Registers are checked when it matters most. An audit, a secretarial review or a funding due diligence will look at the statutory registers, and out-of-date or missing registers cause delays, penalties and findings. Keeping them current through the year, with entries made on time, means they are always ready when someone needs to see them.

Put your registers on a yearly upkeep - Call +91 945 945 6700 or WhatsApp us. We respond within 2 hours.

Outsource Your Registers to Patron Accounting

Statutory registers are the company’s legal records under Section 88 and related provisions: the MGT-1 members register, the MGT-2 debenture and security register, the foreign register notified in MGT-3, and the registers of directors and KMP, charges and contracts, entered within 7 days and preserved for the prescribed periods.

Keeping them accurate and audit-ready year-round protects the company. Patron Accounting, with qualified CAs and CSs and offices in Pune, Mumbai, Delhi and Gurugram, maintains your statutory registers on a simple annual upkeep.

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In-person and remote statutory registers maintenance and company secretarial support from our offices in Pune, Mumbai, Delhi and Gurugram.

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Content Created: 3 June 2026 | Last Updated: | Next Review: 4 September 2026 | Reviewed By: CA & CS Team, Patron Accounting LLP

This page is reviewed at least yearly and updated whenever Section 88 and the Companies (Management and Administration) Rules, 2014, the MGT-1, MGT-2 and MGT-3 forms, the 7-day entry and 50-member index rules, the place-of-keeping and preservation periods, or the related registers under Sections 170, 85 and 189 (MBP-4) change. Freshness Tier 2.

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