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ESIC (Employees' State Insurance Corporation) Returns

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ESIC (Employees' State Insurance Corporation) Returns

The Employees’ State Insurance Corporation (ESIC) is a social security scheme that provides medical, financial, and social benefits to employees and their families. To maintain continuous coverage and compliance, employers are required to file ESIC returns regularly, ensuring that employee contributions and entitlements are accurately recorded.

Employers must deposit ESIC contributions monthly and file the ESIC return twice a year, ensuring employees can access benefits like medical care, maternity leave, and financial support in case of accidents, sickness, or unemployment.

ESIC Contribution Rates

  • Employee Contribution: 0.75% of gross monthly wages.
  • Employer Contribution: 3.25% of gross monthly wages.

These contributions must be calculated based on the employee’s total monthly wages, and the employer must deposit them through the ESIC online portal.

Benefits of Filing ESIC Returns

01

Unemployment Cash Allowance

In case of factory closures or other unforeseen circumstances that result in unemployment, ESIC returns ensure that eligible employees receive a monthly unemployment cash allowance for a specific period.

02

Dependent Pension Benefits

If an employee passes away due to a workplace injury or illness, their dependents are entitled to a monthly pension through ESIC, ensuring their financial security.

03

26-Week Maternity Benefit

Female employees are eligible for 26 weeks of paid maternity leave under ESIC. This benefit covers both pre- and post-natal periods, ensuring financial support and healthcare during childbirth.

04

Sickness Wage Compensation

Employees are entitled to 75% of their wages as compensation during a certified illness for up to 91 days in a year. This ensures they receive financial support while unable to work due to health conditions.

05

Comprehensive Medical Coverage

Both employees and their dependents receive full medical care at ESIC hospitals, including surgeries and other essential medical procedures. ESIC covers all medical expenses incurred.

Our Process

Process of filing ESIC Returns

STEP 1

Register on ESIC Portal

Before filing ESIC returns, the employer must register their business with the ESIC online portal. This is mandatory if the company has 10 or more employees with a monthly salary of up to ₹21,000.

Register on ESIC Portal 1
STEP 2

Calculate Contributions & Generate Challan

Employers must calculate monthly contributions for both the employee and employer. Once the contribution is calculated, they must generate an ESIC challan on the ESIC portal and proceed with the payment.

Calculate Contributions & Generate Challan 2
STEP 3

File Half-Yearly ESIC Returns

Employers must file ESIC returns twice yearly—by May 11 for October–March contributions and by November 11 for April–September.

File Half-Yearly ESIC Returns 3

Documents required to file ESIC Returns

Required Documents

  • ESIC registration certificate (17-digit number).
  • Employee register.
  • Wage register.
  • ESIC contribution challans.
  • Form 6 (for employer)
  • Attendance register
  • Receipts from previous returns

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Frequently Asked Questions

Have a look at the answers to the most asked questions.

FAQ Illustration

ESIC contributions are calculated based on the employee’s gross monthly wages. The employer contributes 3.25% of the gross wage, while the employee contributes 0.75%. The total contribution is deposited via the ESIC online portal to ensure compliance with the ESIC scheme.

ESIC returns must be filed twice a year. The due dates are: 11th November for the contribution period of April to September. 11th May for the contribution period of October to March. Employers have 42 days from the end of each contribution period to file the returns.

Failure to file ESIC returns on time can result in severe penalties, including: 12% per annum interest on unpaid contributions. Additional charges depending on the damage caused by the delay. Continuous non-compliance may lead to legal action, audits, and even imprisonment under the provisions of the ESIC Act.

No, ESIC contributions must be paid online through the official ESIC portal. Employers must generate the challan and complete the payment via online banking or other digital payment modes. Offline payment methods are not accepted for ESIC contributions.

Yes, ESIC is applicable for contract workers earning a monthly salary of up to ₹21,000. Employers are required to include temporary or contract workers in their ESIC filings, provided they meet the wage threshold.
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