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Corporate Compliance for a Private Limited Company

Reviewed by CA and CS Team, Patron Accounting LLP ICAI & ICSI Registered| 15+ Years Experience| Last Updated: Verify Credentials →

Service: Complete corporate compliance for a private limited company, managed end to end.

Fees: Annual compliance starting from INR 9,999 per year (Exl GST and Govt. Charges).

Covers: AOC-4, MGT-7, the audit, board meetings, the AGM, director KYC and event filings.

For: Every private limited company, from a first-year startup to an established business.

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Private Limited Compliance: Overview and Quick Summary

📌 TL;DR - Pvt Ltd Compliance Services at a Glance

A private limited company must, every year, hold four board meetings, hold its AGM within six months of the year end, get its accounts audited, and file AOC-4 within 30 days and the annual return MGT-7, or MGT-7A if it is a small company, within 60 days of the AGM, along with director KYC, DPT-3, and any event-based forms. Even a company with no revenue must file. Missing these brings late fees of 100 rupees per day per form, with no cap, and disqualification risk.

Filing	Form	Due
Financial statements	AOC-4	30 days of AGM
Annual return	MGT-7 or 7A	60 days of AGM
Auditor intimation	ADT-1	15 days of AGM
Director KYC	DIR-3 KYC	30 September
Return of deposits	DPT-3	30 June
MSME dues	MSME-1	Half-yearly
Income tax return	ITR-6	31 October

This page is the complete picture of corporate compliance for a private limited company, what is due, when, and what it covers, and it routes you to each specific filing and to the scenario that fits your company. When you want it all handled on a single retainer, our private limited company compliance service runs the entire calendar for you.

The audit is coordinated through our statutory audit service, the annual director KYC through our director KYC service, and you can see every deadline in one place on the compliance calendar.

What Is Corporate Compliance for a Private Limited Company?

Corporate compliance is everything a private limited company must do each year to stay in good standing under the Companies Act, the meetings, the audit, the ROC filings, the director obligations and the event-based forms. It is a continuous calendar, not a one-time task, and it applies from the year of incorporation onward.

It breaks into annual filings that recur every year, event-based filings triggered by specific actions such as allotting shares or changing directors, and the underlying governance of board meetings, the AGM and statutory registers. Getting all three right, on time, is what keeps the company and its directors clean.

Key Terms for Pvt Ltd Compliance:

AOC-4: The form to file the company’s financial statements.
MGT-7: The annual return, with MGT-7A the abridged version for a small company.
ADT-1: The intimation of the auditor’s appointment.
DIR-3 KYC: The annual director KYC that keeps the DIN active.
Event-based filing: A form triggered by an action, such as a share allotment or a director change.

Annual Return AOC-4 / MGT-7

The Three Buckets of Compliance

Annual Filings

Every year, regardless of activity, the company files AOC-4, the annual return MGT-7 or MGT-7A, completes director KYC, files DPT-3 and MSME-1 where applicable, and files its income tax return, after holding its AGM and getting its accounts audited.

Event-Based Filings

Whenever something changes, the company files the matching form, for example a share allotment, a change of directors, the creation of a charge, a significant beneficial owner, or a special resolution, each within its own deadline.

Governance and Records

Underlying it all, the company holds its board meetings, four a year or two for a small company, holds the AGM, and maintains its statutory registers and minutes, which the filings draw from.

The Annual Compliance Map

These are the recurring filings every private limited company must complete each year. Each links to its own service.

AOC-4, financial statements: Within 30 days of the AGM, with the board’s and auditor’s reports.
MGT-7 or MGT-7A, annual return: Within 60 days of the AGM, MGT-7A if a small company.
ADT-1, auditor: Within 15 days of the AGM where the auditor is appointed or reappointed.
DIR-3 KYC, director KYC: By 30 September, to keep each director’s DIN active.
DPT-3, deposits: By 30 June, including loans from directors treated as exempted deposits.
MSME-1, MSME dues: Half-yearly, reporting outstanding dues to MSME vendors.
ITR-6, income tax: By 31 October, with the audit report.

What the Compliance Retainer Covers

Service	What We Do
Board Meetings and AGM	We support the board meetings through the year and the annual general meeting after the accounts are ready.
Statutory Audit Coordination	We coordinate the mandatory statutory audit with the auditor each year.
AOC-4 and Annual Return	We file the financial statements in AOC-4 and the annual return MGT-7 or MGT-7A within their windows.
ADT-1, KYC, DPT-3 and MSME-1	We file ADT-1, the director DIR-3 KYC, DPT-3 and the half-yearly MSME-1 where applicable.
Event-Based Filings	We file the event-based forms, such as share allotments and director changes, as they arise.
Registers and Tracking	We maintain the statutory registers and track every deadline through the year.

Our Process

How Compliance Runs Through the Year

How Patron runs the annual, event-based and governance compliance together on one tracked calendar.

Step 1

Plan the Calendar

We map every deadline for your company from the start of the year.

All deadlines From year start

Plan 01

Step 2

Hold the Meetings

We support the board meetings through the year and the AGM after the accounts are ready.

Board meetings AGM

Meetings 02

Step 3

Coordinate the Audit

We work with the auditor so the accounts are finalised and audited in time.

Statutory audit In good time

Audit 03

Step 4

File the Annual Forms

We file AOC-4 and the annual return within their windows, with ADT-1 and KYC.

AOC-4 / MGT-7 ADT-1 + KYC

Filings 04

Step 5

Handle Events

We file the event-based forms as and when they are triggered.

Event forms On trigger

Events 05

Step 6

Maintain Records

We keep the registers and minutes updated all year.

Registers Minutes

Records 06

Information Required for Compliance

Financial statements and books for the year.
Board meeting and AGM dates and minutes.
Director and shareholder details and any changes.
Auditor details and consent.
Details of any deposits or director loans.
Records of any events during the year.

Need the full checklist? We share a tailored compliance checklist when you engage us.

Common Compliance Challenges and Solutions

Challenge	Impact	How Patron Accounting Solves It
Thinking no revenue means no filing	Even a company with no revenue must file its annual returns, the obligation comes from being registered. We file the nil returns so no default builds.
Missing event-based forms	Share allotments, director changes and charges all need their own forms, which are easy to forget. We track events and file the right form each time.
Forgetting director KYC and DPT-3	DIR-3 KYC and DPT-3 sit outside the AGM cycle and are often missed. We diarise them so the DIN stays active and deposits are reported.
Disorganised registers	Forms draw from the statutory registers, and messy records cause errors and rejections. We keep the registers clean so filings go through.

Private Limited Compliance Fees

Fee Component	Amount
Patron Accounting Professional Fees (annual retainer)	Starting from INR 9,999 per year (Exl GST and Govt. Charges)
Scope of the retainer	Annual compliance, board meetings and AGM support, AOC-4 and annual return, ADT-1, director KYC, DPT-3 and MSME-1, and the routine event-based filings
Statutory audit fee and MCA filing fees	Confirmed as part of the engagement scope
Major events such as capital changes	Confirmed as part of the engagement scope

All fees and charges listed are indicative only and do not constitute a binding offer. Final amounts may vary depending on the volume of work and the complexity involved.

The statutory audit fee, the MCA filing fees, and major event-based matters such as capital changes are confirmed as part of the engagement scope, and small companies enjoy the lighter regime within the fee. Contact us for a detailed quote.

Get a free Pvt Ltd Compliance consultation - Call +91 945 945 6700 or WhatsApp us. No-obligation assessment.

The Compliance Year at a Glance

Stage	Estimated Timeline
DPT-3, return of deposits	By 30 June
DIR-3 KYC, director KYC	By 30 September
AGM	By 30 September for a standard year (within six months of year end)
AOC-4 and annual return	AOC-4 within 30 days, the annual return within 60 days of the AGM
ITR-6 and MSME-1	ITR-6 by 31 October; MSME-1 each half-year

The private limited compliance year runs on a fixed rhythm. Board meetings are spread across the year, DPT-3 falls due by 30 June, director KYC by 30 September, and the AGM by 30 September for a standard year, after which AOC-4 follows within 30 days and the annual return within 60 days, with ITR-6 by 31 October and MSME-1 each half-year. Event-based forms are filed as actions occur. Because the deadlines cluster after the year end, planning the calendar early is what keeps everything on time, which is exactly what the retainer does.

Key Benefits

Why Use a Managed Compliance Retainer

Every Deadline Tracked

Every annual, event-based and governance deadline is tracked, so nothing is missed and no default builds.

All Filings on One Retainer

AOC-4, the annual return, ADT-1, KYC, DPT-3, MSME-1 and the event filings are all handled on a single retainer.

Small Company Relaxations Applied

The MGT-7A return, the two-board-meeting rule and the Section 446B reduced penalties are applied where due.

Clean Registers and Audit Trail

The statutory registers and minutes are kept clean and current, so filings go through without rejection.

Penalty and Strike-Off Risk Removed

Timely filing avoids the uncapped daily late fees, the DIN deactivation and the strike-off and disqualification risk.

Qualified CA and CS Team

Handled by a qualified CA and CS team, from a first-year startup to an established business.

Trusted by Businesses Across India

10,000+ Businesses Served | 4.9 Google Rating | 50,000+ Documents Filed | 15+ Years

"Patron runs our entire compliance calendar, the AGM, the filings and the KYC, so we never miss a deadline." - Director, private limited company, Pune.

"We moved from a patchy DIY approach to Patron’s retainer, and our ROC status has been clean ever since." - Founder, private limited company, Gurugram.

Trusted by leading brands including Hyundai, Asian Paints and Bridgestone for accounting and compliance support.

With offices in Pune, Mumbai, Delhi, and Gurugram, Patron Accounting serves businesses across India - both in-person and remotely.

Private Limited Compliance by Company Type

Factor	Small Company	Regular Private Company
Annual return	MGT-7A	MGT-7
Board meetings	Two a year	Four a year
Cash flow statement	Not required	Required
Core filings	AOC-4, KYC, DPT-3	AOC-4, KYC, DPT-3

Compliance Services and Filings

This hub routes to each specific filing and service, and to the scenario that fits your company.

Private Limited Company Compliance for the full annual compliance retainer.
Appointment of Auditor for the auditor appointment and ADT-1.
Director KYC for the annual DIR-3 KYC.
Statutory Audit for the audit of the financial statements.
ROC Notice if you have received a notice or have a backlog.
Compliance Calendar to see every deadline in one place.

Individual form filings such as AOC-4, MGT-7 and DPT-3, and scenario pages such as small company, first-year and backlog compliance, route from here so you can go straight to what you need.

Legal and Compliance Framework

Meetings and audit: A private limited company must hold at least four meetings of its board each financial year, or two if it is a small company, with not more than 120 days between two consecutive meetings, hold its annual general meeting within six months of the close of the financial year, nine months for the first AGM, and have its financial statements audited by an auditor appointed under Section 139, with ADT-1 filed to intimate the appointment.

Annual filings: The financial statements are filed in Form AOC-4 within 30 days of the AGM and the annual return in Form MGT-7, or the abridged MGT-7A for a small company, within 60 days, while every director completes DIR-3 KYC by 30 September, the company files the return of deposits in DPT-3 by 30 June and the half-yearly MSME-1 for dues to MSME vendors, and files its income tax return in ITR-6, with these obligations applying even where the company has no revenue or activity.

Event-based filings and registers: Beyond the annual cycle, a private limited company files event-based forms when specific actions occur, such as the allotment of shares, a change of directors, the creation or satisfaction of a charge, a significant beneficial owner or a special resolution, and it maintains its statutory registers and minutes, which the various filings draw upon.

Penalties: Late filing of the annual forms attracts an additional fee of 100 rupees per day per form with no cap, Section 92(5) imposes penalties of up to 5,00,000 rupees for non-filing of the annual return, and a continuous default of three financial years can lead to strike-off of the company and disqualification of the directors under Section 164(2).

Refer to the MCA portal for the forms and to the Companies Act on IndiaCode for the provisions.

What compliance must a private limited company do every year?

Every year, a private limited company must hold at least four board meetings, or two if it is a small company, hold its AGM within six months of the financial year end, get its accounts audited, and file AOC-4 within 30 days and the annual return MGT-7, or MGT-7A for a small company, within 60 days of the AGM. It also completes DIR-3 KYC by 30 September, files DPT-3 by 30 June, the half-yearly MSME-1 where applicable, and its income tax return in ITR-6.

What are AOC-4 and MGT-7?

AOC-4 is the form used to file a company’s financial statements with the Registrar of Companies, including the balance sheet, profit and loss account, the board’s report and the auditor’s report, and it is due within 30 days of the AGM. MGT-7 is the annual return, giving the shareholding, directors and other details, due within 60 days of the AGM, with the abridged MGT-7A used by small companies and One Person Companies.

Does a private limited company with no business still file?

Yes. The compliance obligation arises from the company being registered under the Companies Act, not from whether it does any business. A company with no revenue, no transactions and no employees must still file its AOC-4 with a nil balance sheet, its annual return, DPT-3, and DIR-3 KYC for every director. Treating a dormant or idle company as exempt is a common and expensive mistake, because the penalties accrue regardless.

What happens if a company misses its ROC filings?

Late filing of AOC-4 and the annual return attracts an additional fee of 100 rupees per day per form, with no maximum cap, so a delay compounds quickly. Beyond that, Section 92(5) can impose penalties of up to 5,00,000 rupees, a missed DIR-3 KYC deactivates the DIN, and three continuous years of non-filing can lead to strike-off of the company and disqualification of the directors for five years. Timely filing avoids all of this.

What is the difference between annual and event-based compliance?

Annual compliance is the set of filings that recur every year regardless of what the company does, the AOC-4, the annual return, the director KYC, DPT-3 and so on. Event-based compliance is the forms triggered by specific actions during the year, such as allotting shares, changing directors, creating a charge or passing a special resolution, each filed within its own deadline. A private limited company must keep up with both.

Does a small private company have lighter compliance?

Yes. A small company, a private company within the current 10 crore paid-up capital and 100 crore turnover limits and not in an excluded category, files the abridged annual return MGT-7A, holds only two board meetings rather than four, is exempt from preparing a cash flow statement, is outside the main applicability of CARO, and pays reduced penalties under Section 446B. The core filings such as AOC-4, KYC and DPT-3 still apply, but the load is lighter.

Is a statutory audit mandatory for a private limited company?

Yes. Every private limited company must appoint an auditor and have its financial statements audited each year, regardless of its turnover or whether it made a profit. The first auditor is appointed within 30 days of incorporation, and thereafter the auditor is appointed or ratified at the AGM, with ADT-1 filed to intimate the appointment. The audited financial statements are then filed in AOC-4, so the audit is a non-negotiable part of compliance.

Can you handle all of our company’s compliance?

Yes. Our private limited company compliance retainer handles the entire calendar, the board meetings and AGM support, the statutory audit coordination, the AOC-4 and annual return, ADT-1, director KYC, DPT-3 and MSME-1, the event-based filings as they arise, and the statutory registers. We track every deadline so you do not have to, and apply the small company relaxations where they apply, all from a starting fee of 9,999 rupees a year.

Private limited company ki compliance kya hai?

Private limited company har saal board meetings, AGM, audit, AOC-4 aur annual return MGT-7 ya MGT-7A, director KYC aur DPT-3 file karti hai, chahe business ho ya na ho.

Company me kaunsi filing har saal hoti hai?

Har saal AOC-4, MGT-7 ya 7A, ADT-1, DIR-3 KYC, DPT-3, MSME-1 aur ITR-6 file hoti hai, AGM ke baad nirdharit samay me.

Quick Answers

Financial statements? AOC-4, 30 days of AGM.

Annual return? MGT-7 or 7A, 60 days of AGM.

Director KYC? DIR-3 KYC by 30 September.

No business? Still must file, nil returns.

Why Stay on Top of It

Company compliance is unforgiving of delay. The late fee is 100 rupees per day per form with no cap, a missed KYC deactivates a DIN, and three years of default brings strike-off and disqualification. Because the deadlines cluster and several sit outside the AGM cycle, it is easy to miss one without a tracked calendar. A managed retainer keeps every filing on time, applies the relaxations you are due, and keeps your company and directors clean.

Set up your company compliance - Call +91 945 945 6700 or WhatsApp us. We respond within 2 hours.

Set Up Company Compliance with Patron Accounting

Corporate compliance for a private limited company is a year-round calendar of annual filings, event-based forms and governance, AOC-4 and the annual return after the AGM, director KYC, DPT-3 and MSME-1, board meetings and registers, all due on time and all required even with no revenue.

This page maps the whole picture and routes you to each filing and scenario. Patron Accounting, with a qualified CA and CS team and offices in Pune, Mumbai, Delhi and Gurugram, runs the entire compliance calendar on a single retainer from 9,999 rupees a year.

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Private Limited Compliance Support Across India

In-person and remote private limited company compliance support from our offices in Pune, Mumbai, Delhi and Gurugram.

Compliance Services and Filings

Retainer, audit, KYC and ROC notices

Pvt Ltd Compliance Retainer

India

Appointment of Auditor

Content Created: 3 June 2026 | Last Updated: | Next Review: 4 September 2026 | Reviewed By: CA & CS Team, Patron Accounting LLP

This page is reviewed at least yearly and updated whenever the private limited company compliance rules, the AOC-4 and MGT-7 deadlines, the small company thresholds, the DIR-3 KYC, DPT-3 and MSME-1 requirements, or the penalty provisions change. Freshness Tier 1.

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