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Pvt Ltd Company Compliance in Pune - Every Filing, Every Deadline, Every Year

Reviewed by CA and CS Team, Patron Accounting LLP ICAI & ICSI Registered| 15+ Years Experience| Last Updated: 23 March 2026 Verify Credentials →

Key Filings: AGM, AOC-4, MGT-7/7A, ADT-1, DIR-3 KYC, statutory audit, board meetings, ITR-6, GST, TDS, PT, DPT-3, MSME-1

Cost: Rs 25,000 - Rs 1,00,000/year (depending on turnover and complexity)

Applies To: Every Pvt Ltd company registered in Pune/Maharashtra - even with zero business activity

Non-Compliance: Rs 100/day late fees (no cap) + director disqualification (S.164(2)) + company strike-off

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Overview Annual Obligations Who Needs It Services Month-by-Month Documents Fees Due Dates Why Patron Comply vs Ignore FAQs

Pvt Ltd Company Compliance in Pune - Overview

📌 TL;DR - Pvt Ltd Company Compliance in Pune Services at a Glance

Every private limited company registered in Pune must comply with annual and event-based filing obligations under the Companies Act, 2013, Income Tax Act, GST Act, and Maharashtra state laws - regardless of business activity. The core annual cycle is: statutory audit (mandatory for all Pvt Ltd) > AGM within 6 months of FY end (by 30 September) > AOC-4 (financial statements) within 30 days of AGM > MGT-7/7A (annual return) within 60 days of AGM > ADT-1 (auditor appointment) within 15 days of AGM > DIR-3 KYC (triennial from March 2026) > ITR-6 by 31 October. Additionally: minimum 4 board meetings per year, GST returns, TDS returns, Maharashtra PT returns, and event-based filings. Non-compliance leads to Rs 100/day penalties (no cap), director disqualification under Section 164(2), and company strike-off.

Pune hosts thousands of private limited companies - from Baner and Kharadi startups to Hinjewadi IT companies and MIDC manufacturers. Every one of them must complete the same core compliance cycle every year. A Baner startup that never commenced business still needs to hold an AGM, get books audited, and file AOC-4 and MGT-7 with ROC Pune. Failure for 3 consecutive years triggers automatic director disqualification under Section 164(2). Learn more about Pvt Ltd Company Compliance across India.

Maharashtra adds state-specific obligations: Professional Tax returns on mahagst.gov.in, Shop and Establishment registration, and PF/ESI compliance. CCFS 2026 (Condonation Scheme) provides a one-time amnesty window (15 April - 15 July 2026) for companies with pending filings. After compliance, companies benefit from Annual ROC Filing in Pune and Accounting Services.

Content is reviewed quarterly for accuracy.

Annual Compliance Obligations for Pvt Ltd Companies

1. Statutory Audit (Mandatory): Every Pvt Ltd must be audited by a CA before AGM - mandatory regardless of turnover (unlike LLPs). Auditor appointed at first AGM for 5-year term. Audit report accompanies AOC-4.

2. AGM: Within 6 months of FY end (by 30 September). Shareholders approve financial statements, auditor, dividend, directors. First AGM: within 9 months of incorporation.

3. AOC-4 (Financial Statements): Filed with ROC within 30 days of AGM. Audited BS, P&L, Cash Flow, Directors' Report, Auditor's Report. Late fee: Rs 100/day (no cap).

4. MGT-7/7A (Annual Return): Filed within 60 days of AGM. Company details, shares, members, directors. Late fee: Rs 100/day (no cap).

5. ITR-6: Due 31 October (audit cases) / 31 August (non-audit). Advance tax in 4 instalments. Late fee: Rs 5,000 + interest.

6. Board Meetings: Minimum 4 per year, gap not exceeding 120 days. Minutes within 30 days. Penalty: Rs 25,000 per officer.

Key Terms for Pvt Ltd Company Compliance in Pune:

Section 164(2) - Director Disqualification: 3 consecutive years of non-filing AOC-4 or MGT-7 = 5-year DIN ban across ALL companies. The most severe consequence.

CCFS 2026: Condonation of Delay Scheme. Window: 15 April - 15 July 2026. Reduced fees and conditional immunity for belated filings. One-time opportunity.

DIR-3 KYC: Triennial from March 2026 (previously annual). Next due: 30 June 2028 for current filers. Non-filing = DIN deactivation + Rs 5,000.

DPT-3: Return of deposits/loans filed by 30 June annually. Penalty: Rs 10 crore or 2x deposit amount.

MSME-1: Half-yearly disclosure of outstanding MSME payments. Due 30 April and 31 October. Penalty: Rs 20,000 (company).

Annual Cycle 12+ Filings/Year

Who Needs Pvt Ltd Compliance Services in Pune

Newly Incorporated Startups (Baner, Kharadi) - First-year compliance: INC-20A (within 180 days), first auditor, first AGM within 9 months, AOC-4, MGT-7, ITR-6, GST registration. Missing first-year deadlines is extremely common. See Pvt Ltd Company Registration in Pune.

Established Pvt Ltd Companies (MIDC, Camp, Koregaon Park) - Ongoing annual cycle management: audit, AGM, ROC filings, tax returns, board meetings.

Companies with Pending Multi-Year Filings - Pune companies with 1-5 years of unfiled AOC-4/MGT-7. Accumulated late fees can run into lakhs. Directors may already be disqualified. CCFS 2026 provides amnesty window.

MNC Subsidiaries (Hinjewadi, Magarpatta) - Indian and foreign directors, transfer pricing obligations (Form 3CEB), complex reporting requirements aligned with parent company cycles.

Dormant/Inactive Companies - Zero activity but Nil returns still mandatory. Many Pune founders have forgotten dormant companies accumulating penalties. See Company Closure in Pune for closure option.

Pvt Ltd Compliance Services in Pune

Service	What We Do
Annual Compliance Package	Statutory audit, AGM coordination, AOC-4 + MGT-7 filing, ADT-1, DIR-3 KYC, ITR-6, TDS returns, GST, PT, board meetings, statutory registers
First-Year Startup Compliance	INC-20A filing, first auditor appointment, first AGM, first-year AOC-4/MGT-7, GST registration, PAN/TAN, PT registration
Multi-Year Filing Clearance	Assessment of pending forms and penalties, filing overdue AOC-4/MGT-7/ITR/GST, DIN reactivation, CCFS 2026 utilisation
Monthly Compliance Management	GST return filing (GSTR-1/3B), TDS deposit and returns, PT returns, bookkeeping, board meeting scheduling
Event-Based Filing	Share allotment (PAS-3), director changes (DIR-12), capital increase (SH-7), registered office change (INC-22), charge registration (CHG-1)
Statutory Audit	Mandatory audit by CA for all Pvt Ltd companies regardless of turnover; audit report preparation for AOC-4

Our Process

Annual Compliance Cycle - Month by Month

Complete annual compliance cycle for Pune Pvt Ltd companies

Step 1

April-July: Bookkeeping, GST/TDS, Board Meetings, DPT-3

Begin bookkeeping for new FY. File MSME-1 (half-yearly, by 30 April). Continue monthly GST (GSTR-1/3B) and quarterly TDS (24Q/26Q) compliance. Conduct Q1 board meeting (within 120 days of last). File PTRC monthly returns (by 15th). DPT-3 (return of deposits/loans) by 30 June. DIR-3 KYC-Web (if due in triennial cycle) by 30 June. Advance tax first instalment (15 June). Prepare for statutory audit.

Monthly GST/TDS FiledDPT-3 by 30 June

Q1-Q2 Managed01

Step 2

August-September: Statutory Audit and AGM

Complete statutory audit. Auditor signs audit report. Directors sign financial statements and Directors' Report. Prepare AGM notice (21 clear days before AGM). Conduct AGM by 30 September. At AGM: approve financial statements, appoint/ratify auditor, appoint directors if due. Tax audit report (3CA-3CD) by 30 September for applicable companies. Record AGM minutes.

Audit Report SignedAGM by 30 September

Audit + AGM Done02

Step 3

October: AOC-4, ADT-1, ITR-6, MSME-1

File AOC-4 with ROC within 30 days of AGM (by 29 October if AGM on 30 Sep). File ADT-1 within 15 days of AGM. File ITR-6 by 31 October (audit cases). MSME-1 (half-yearly, by 31 October for Apr-Sep period). This is the heaviest filing month for Pune companies. Patron files all October deadlines as an integrated batch.

AOC-4 FiledITR-6 + ADT-1 Filed

October Filings Done03

Step 4

November: MGT-7/7A Annual Return

File MGT-7/MGT-7A with ROC within 60 days of AGM (by 28 November if AGM on 30 Sep). Contains company details, registered office, shares, members, directors. Annual reconciliation of GST returns with books for GSTR-9 preparation. Continue monthly GST/TDS compliance.

MGT-7 Filed with ROCData Reconciled

Annual Return Filed04

Step 5

December-March: GSTR-9, Board Meetings, Advance Tax, FY Close

File GSTR-9 (annual GST return) by 31 December. Continue monthly GST/TDS. Q3 and Q4 board meetings. Advance tax instalments (15 December, 15 March). PTRC annual return by 15 March. Prepare for FY-end closing (31 March). Ensure all statutory registers are updated.

GSTR-9 by 31 DecemberFY Close 31 March

Year-End Complete05

Step 6

Ongoing: Event-Based Filings Throughout the Year

File event-based forms within 30 days of each trigger: share allotment (PAS-3), director appointment/resignation (DIR-12/DIR-11), capital change (SH-7), object clause change (MGT-14), registered office change (INC-22), charge creation (CHG-1), commencement of business (INC-20A for new companies within 180 days). Each has Rs 100/day late filing penalties. Patron tracks all events proactively.

30-Day Filing DeadlinesAll Events Tracked

Fully Compliant06

Documents Maintained for Pvt Ltd Compliance

Statutory Registers: Register of Members (MGT-1), Register of Directors, Register of Charges, Register of Loans/Investments.

Minutes Books: Board meeting minutes (within 30 days), AGM/EGM minutes, committee minutes. Preserved for 8 years.

Financial Statements: Balance Sheet, P&L, Cash Flow, Notes to Accounts, Directors' Report, Auditor's Report. Signed by directors and auditor.

Tax Records: ITR acknowledgements, TDS certificates (Form 16/16A), GST returns filed, advance tax challans, PT receipts.

ROC Filing Receipts: SRN numbers for all forms filed (AOC-4, MGT-7, DIR-12, SH-7, etc.).

Pune-Specific Tip: Pune companies often focus on ROC and IT compliance but forget Maharashtra Professional Tax (PTRC/PTEC) returns on mahagst.gov.in. Late PT returns attract Rs 1,000 penalty + interest. Also ensure GST-ITR-ROC turnover figures match to avoid multi-authority scrutiny.

Common Pvt Ltd Compliance Challenges in Pune

Challenge	Impact	How Patron Accounting Solves It
First-Year Compliance Missed Entirely	Baner/Kharadi startups incorporate but do not appoint auditor, hold first AGM, or file AOC-4/MGT-7 in first year; late fees accumulate	First-year compliance checklist: INC-20A + auditor + first AGM + AOC-4 + MGT-7 + ITR-6 managed as integrated package
Dormant Company Penalty Accumulation	Founders with dormant companies accumulate Rs 100/day per form; 3 years unfiled AOC-4 + MGT-7 = approx Rs 2,19,000 in late fees	Regularization service: clear all pending filings, reactivate DINs, CCFS 2026 utilisation; or proper closure via STK-2
Director Disqualification Not Realised	After 3 years non-filing, all directors automatically disqualified under Section 164(2); DIN deactivated across ALL companies	DIN reactivation + filing all pending returns + restoring Active status on MCA; proactive monitoring prevents DQ
GST-ITR-ROC Turnover Mismatch	Turnover in GST returns, ITR-6, and AOC-4 does not match; triggers scrutiny from multiple authorities	Integrated compliance ensuring consistent turnover reporting across GST, ITR, and ROC filings
Maharashtra PT Returns Forgotten	Pune companies focus on ROC/IT but forget PTRC/PTEC returns on mahagst.gov.in; late returns attract Rs 1,000 + interest	PT returns included in monthly compliance management; automated reminders for all Maharashtra state filings

Pvt Ltd Company Compliance Fees in Pune

Fee Component	Amount
Patron Accounting Professional Fees (Pvt Ltd Compliance)	Starting from INR 999/mo (Exl GST and Govt. Charges)
New Startup (Nil Activity)	Rs 15,000 - Rs 25,000/year (audit + ROC + ITR + PT)
Small Pvt Ltd (< Rs 1 Cr turnover)	Rs 30,000 - Rs 50,000/year (audit + ROC + ITR + GST + TDS + PT)
Medium Pvt Ltd (Rs 1-10 Cr)	Rs 50,000 - Rs 90,000/year (all annual + monthly compliance)
Large Pvt Ltd (> Rs 10 Cr)	Rs 1,00,000+/year (full compliance suite)
Multi-Year Filing Clearance	Rs 25,000 - Rs 1,50,000 (depending on years pending + accumulated penalties)
First-Year Startup Package	Rs 15,000 - Rs 30,000 (INC-20A + auditor + AGM + filings)
Government Fees	ROC filing fees based on authorised capital; late fees Rs 100/day per form (no cap); IT late fee Rs 5,000

All fees and charges listed are indicative only and do not constitute a binding offer. Final amounts may vary depending on the volume of work and the complexity involved.

Professional service charges for drafting, filing, and representation are separate from the statutory fees. The exact fee depends on the complexity of the case, disputed amount, and number of hearings required. Contact us for a detailed quote.

Get a free Pvt Ltd Company Compliance in Pune consultation - Call +91 945 945 6700 or WhatsApp us. No-obligation assessment.

Key Due Dates FY 2025-26

Stage	Estimated Timeline
30 April 2026	MSME-1 (Oct-Mar period)
30 June 2026	DPT-3 (return of deposits) \| DIR-3 KYC (if due in triennial cycle)
30 September 2026	AGM \| Tax Audit Report (3CA-3CD) if applicable
29 October 2026	AOC-4 (financial statements, 30 days post AGM)
31 October 2026	ITR-6 (audit cases) \| MSME-1 (Apr-Sep period)
28 November 2026	MGT-7 / MGT-7A (annual return, 60 days post AGM)
31 December 2026	GSTR-9 (annual GST return)
Ongoing	GST: GSTR-1/3B (monthly) \| TDS: 24Q/26Q (quarterly) \| PT: monthly/annual \| Board Meetings: min 4/year

Pune Processing Note: All ROC filings via mca.gov.in (processed by ROC Pune at PMT Building, Shivajinagar). GST on gst.gov.in. PT on mahagst.gov.in. IT on incometax.gov.in. Critical: CCFS 2026 amnesty window is 15 April - 15 July 2026 for companies with pending filings. AOC-4 and MGT-7 late fees of Rs 100/day have NO cap - a 1-year delay on both forms costs Rs 73,000. After 3 years non-filing, directors are automatically disqualified under Section 164(2). Patron manages the complete cycle from its Wagholi office.

Key Benefits

Why Choose Patron for Pvt Ltd Compliance in Pune

Pune Office at Wagholi

Walk-in consultations. In-person audit coordination, board meeting support, and document collection. 40 minutes from Baner, Kharadi, Hinjewadi, and MIDC.

Single-Window Compliance

CA (audit, ITR, TDS, GST) + CS (ROC filings, AGM, board meetings, statutory registers) + Accountant (bookkeeping) - all under one roof. No coordination headache.

Automated Deadline Tracking

Compliance calendar for every managed company with automated reminders 30 days before every deadline. Zero missed filings across all 12+ annual obligations.

Multi-Year Filing Clearance

For companies with 1-5 years pending: assess penalty exposure, clear all filings, reactivate DINs, restore Active status, and utilise CCFS 2026 amnesty where applicable.

Trusted by Pune Companies

10,000+ Businesses | 4.9 Google Rating | 50,000+ Docs Filed | 15+ Years

Trusted by Hyundai, Asian Paints, Bridgestone, and 10,000+ businesses across India. From newly incorporated Baner startups to established MIDC manufacturers, Patron manages the complete annual compliance cycle. Offices in Pune, Mumbai, Delhi, and Gurugram.

Cost of Compliance vs Cost of Non-Compliance

Factor	Annual Compliance	3 Years Non-Compliance
Professional Fees	Rs 25,000-1,00,000/year	Rs 0 (nothing filed)
Late Filing Fees	Rs 0	Rs 2,19,000+ (2 forms x 3 years x Rs 100/day)
Director Disqualification	None	5-year DIN ban across ALL companies
ROC Strike-Off Risk	None	Company struck off; directors banned
Loan/Funding Impact	Clear compliance record	Banks/investors refuse non-compliant companies
3-Year Total	Rs 75,000-3,00,000	Rs 2,19,000+ in penalties + DQ + strike-off risk

Related Services for Pune Companies

Pune companies managing compliance often need complementary services:

Pvt Ltd Company Compliance in India - National compliance services
Pvt Ltd Company Registration in Pune - New incorporations with first-year compliance
ITR for Companies in Pune - Corporate income tax return filing
Accounting Services - Year-round bookkeeping and reconciliation

Legal and Compliance Framework

Companies Act, 2013: S.92 (annual return), S.129 (financial statements), S.137 (filing with ROC), S.139 (auditor), S.149/152 (directors), S.164(2) (disqualification), S.173 (board meetings).

AOC-4 (S.137): Financial statements within 30 days of AGM. Late fee: Rs 100/day (no cap).

MGT-7/7A (S.92): Annual return within 60 days of AGM. Late fee: Rs 100/day (no cap).

Section 164(2): 3 years non-filing = 5-year DIN ban across all companies. Most severe consequence.

CCFS 2026: GC 01/2026. Window: 15 April - 15 July 2026. Reduced fees + conditional immunity for belated filings.

Maharashtra: PT (PTRC/PTEC) on mahagst.gov.in. Shop & Establishment Act. PF (20+ employees). ESI (10+ employees).

Portals: MCA V3 | Income Tax

ROC Pune: PMT Building, Shivaji Nagar, Pune 411005.

FAQs - Pvt Ltd Company Compliance in Pune

Common questions about annual filings, penalties, statutory audit, AGM, and director disqualification for Pune companies

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What compliance is required for a Pvt Ltd company in Pune?

Every Pune Pvt Ltd must complete annually: statutory audit (mandatory regardless of turnover), AGM (by 30 September), AOC-4 filing (within 30 days of AGM), MGT-7/7A (within 60 days of AGM), ADT-1 (auditor appointment), DIR-3 KYC (triennial from 2026), ITR-6, TDS returns (quarterly), GST returns (monthly/quarterly if registered), Maharashtra PT returns, minimum 4 board meetings, and event-based filings. Even companies with zero activity must comply.

What happens if my Pune Pvt Ltd doesn't file annual returns?

Late filing of AOC-4 and MGT-7 attracts Rs 100 per day additional fee with no cap. After 3 consecutive years of non-filing, all directors are automatically disqualified under Section 164(2) for 5 years, with DIN deactivated across all their companies. After 2 years, ROC may initiate compulsory strike-off. The cost of catching up far exceeds staying compliant.

Is statutory audit mandatory for all Pvt Ltd companies?

Yes. Unlike LLPs where audit depends on turnover, every private limited company must have its financial statements audited by a Chartered Accountant regardless of turnover, profit, or business activity. Even a Pune startup with zero transactions needs a Nil audit before the AGM. The auditor is appointed at the first AGM for a 5-year term.

How much does annual compliance cost for a Pune Pvt Ltd?

For a small startup with minimal activity: Rs 15,000-25,000/year covering audit, ROC filings, and ITR. Medium Pvt Ltd (Rs 1-10 crore turnover): Rs 50,000-90,000/year including audit, ROC, ITR, GST, TDS, and PT. Government filing fees are additional. This is a fraction of the penalties for non-compliance (Rs 73,000+ per year in late fees alone).

What is CCFS 2026 and how can my Pune company benefit?

CCFS 2026 (Condonation of Delay Scheme) is a one-time amnesty scheme via MCA General Circular GC 01/2026. Window: 15 April to 15 July 2026. Allows filing belated annual returns and financial statements with reduced additional fees and conditional immunity from certain penalties. Pune companies with 2-5 years of pending filings should use this window.

Can my Pune company hold its AGM online?

MCA permits AGMs via video conferencing (VC) or other audio-visual means (OAVM), subject to compliance with the Companies (Management and Administration) Rules. Useful for Pune companies with NRI shareholders or directors who cannot attend in person. Proper notice, quorum, and recording requirements must still be met.

Quick Answers

Pvt Ltd company ko har saal kya karna padta hai? Audit > AGM (30 Sep tak) > AOC-4 (30 din mein) > MGT-7 (60 din mein) > ITR-6 (31 Oct) > GST/TDS/PT returns > 4 board meetings > DIR-3 KYC (ab har 3 saal). Sab mandatory hai - zero activity ho tab bhi.

Filing nahi ki toh kya hoga? Rs 100/din per form late fee (koi limit nahi). 3 saal nahi ki toh directors DQ - 5 saal DIN band. 2 saal nahi ki toh ROC company strike off kar sakta hai.

Kitna kharcha aata hai? Small startup: Rs 15,000-25,000/saal. Medium company: Rs 50,000-90,000/saal. Yeh penalty se bahut kam hai.

Compliance is Cheaper Than Penalties - Start Now

Every day a Pune Pvt Ltd delays its annual filings, Rs 200/day accumulates (AOC-4 + MGT-7 combined). Over one year: Rs 73,000. Over three years: Rs 2,19,000 in late fees alone - plus automatic director disqualification.

For Baner startups raising funding, non-compliant ROC status is an immediate deal-breaker. For MIDC manufacturers applying for bank loans, pending filings result in rejection. CCFS 2026 amnesty window (15 April - 15 July 2026) is a once-in-several-years opportunity. Annual compliance (Rs 15,000-1,00,000) is an investment. Non-compliance is always costlier.

Get Expert Pvt Ltd Compliance Management in Pune

Pvt Ltd company compliance is a non-negotiable annual obligation for every private limited company in Pune - from a Baner startup with zero transactions to a Hinjewadi IT company with Rs 100 crore turnover. The cycle of statutory audit, AGM, AOC-4, MGT-7, ITR-6, GST, TDS, PT, and board meetings must be completed every year without exception.

Patron Accounting's Pune office at RTC Silver, Wagholi provides single-window annual compliance management - CA (audit, ITR, TDS, GST) + CS (ROC filings, AGM, board meetings) + Accountant (bookkeeping) - all under one roof with automated deadline tracking.

With 15+ years of experience, 10,000+ businesses served, and a 4.9 Google rating, Patron Accounting LLP is a trusted CA and CS firm for corporate compliance across Pune, Mumbai, Delhi, and Gurugram.

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Pvt Ltd Compliance Services Across India

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Content Created: 23 March 2026 | Last Updated: 23 March 2026 | Next Review: June 2026 | Reviewed By: CA & CS Team, Patron Accounting LLP

This page on Pvt Ltd Company Compliance in Pune is reviewed monthly. Content covers Companies Act 2013 S.92/129/137/139/149/164(2)/173, AOC-4 (30 days post AGM), MGT-7 (60 days post AGM), statutory audit, AGM (30 September), DIR-3 KYC (triennial from 2026), ITR-6, CCFS 2026 amnesty (15 Apr-15 Jul), Maharashtra PT, board meetings, DPT-3, MSME-1, and ROC Pune jurisdiction. Freshness Tier 1.