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Pvt Ltd Company Compliance in Gurugram: Annual Filing, AGM, and ROC Returns

Reviewed by CA and CS Team, Patron Accounting LLP ICAI & ICSI Registered| 15+ Years Experience| Last Updated: 03 April 2026 Verify Credentials →

ROC Forms: AOC-4 (Financial Statements, 30 days from AGM) + MGT-7A (Annual Return, 60 days) + ADT-1 (Auditor, 15 days)

Board Meetings: Minimum 4 per year, gap not exceeding 120 days

AGM: By 30 September every year (within 6 months of FY end)

2026 Updates: Small Company Rs 10 Cr/Rs 100 Cr | CCFS 2026 | DIR-3 KYC triennial | ROC Haryana Feb 2026

Annual compliance for startups, MNC subsidiaries, SMEs, and dormant companies across Gurugram.

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Overview ROC Filings Board/AGM Audit Services Documents 2026 Updates Penalties Calendar Why Patron Small Company FAQs

Annual Compliance for Private Limited Companies in Gurugram

📌 TL;DR - Pvt Ltd Company Compliance in Gurugram Services at a Glance

Every Pvt Ltd must complete annual compliance regardless of revenue: 4+ Board Meetings (120-day gap), AGM by 30 September, statutory audit, AOC-4 (30 days from AGM), MGT-7A (60 days), ADT-1 (15 days), DIR-3 KYC, ITR-6, GST, TDS. Late AOC-4/MGT-7A: Rs 100/day NO cap. 3 years non-filing = Section 164(2) director disqualification. Small Company threshold revised to Rs 10 Cr/Rs 100 Cr (Dec 2025). CCFS 2026 offers 90% late fee relief.

Gurugram has 50,000+ private companies from startups to MNC subsidiaries. For a comprehensive overview, refer to our Annual Compliance national guide.

#	Compliance	Form	Due Date	Penalty
1	Board Meetings (4/year)	Minutes	Quarterly (120-day gap)	Rs 25,000 + Rs 5,000/dir
2	AGM	Meeting	30 September	Rs 1,00,000 + Rs 5,000/day
3	AOC-4 (Financial Statements)	MCA V3	30 days from AGM	Rs 100/day (no cap)
4	MGT-7A (Annual Return)	MCA V3	60 days from AGM	Rs 100/day (no cap)
5	ADT-1 (Auditor)	MCA V3	15 days from AGM	Escalating fees
6	DIR-3 KYC	KYC-Web	Triennial (2026)	DIN deactivated + Rs 5,000

The compliance burden is identical for all: zero-revenue startups file same forms as Rs 100 Cr companies. Most Gurugram companies now qualify as Small Companies under the revised Rs 10 Cr/Rs 100 Cr threshold. Patron manages end-to-end compliance: accounting, audit, Board/AGM, ROC filings, IT, GST, TDS.

Content is reviewed quarterly for accuracy.

Core Annual ROC Filings

AOC-4 (Financial Statements): Audited Balance Sheet, P&L, Cash Flow, Notes, Director's Report, Auditor's Report. Due within 30 days of AGM. Small companies file simplified AOC-4 (no XBRL). Signed by Director + Auditor.

MGT-7A (Annual Return): Shareholding, director details, Board Meetings, indebtedness, penalties. Due within 60 days of AGM. PCS certification if paid-up Rs 10 Cr+ or turnover Rs 50 Cr+.

ADT-1 (Auditor): Auditor appointment/reappointment notice. Due within 15 days of AGM. For 5-year term, filed once at beginning. See Change of Auditor.

Key Terms for Pvt Ltd Company Compliance in Gurugram:

AOC-4: Form for filing audited financial statements with ROC. Due 30 days from AGM.

MGT-7A: Simplified annual return for Small Companies and OPCs. Due 60 days from AGM.

Section 164(2): Automatic director disqualification after 3 years of non-filing. DIN banned for 5 years across ALL companies.

Small Company: Paid-up ≤Rs 10 Cr AND turnover ≤Rs 100 Cr (revised December 2025).

CCFS 2026: Companies Compliance Facilitation Scheme - one-time up to 90% relief on late fees for pending filings.

Annual Compliance Gurugram ROC

Board Meetings and AGM Requirements

Board Meetings: Minimum 4 per year, 120-day max gap. 7-day notice. Minutes recorded. OPC: 1 per half-year (90-day gap).

AGM: Within 6 months of FY end = 30 September. First AGM: 9 months from first FY close. Approves: financial statements, Director's Report, auditor, dividend. 21 clear days notice. Video conference permitted (MCA Circular 03/2025).

Gurugram context: Many Cyber City startups treat AGM as formality, but minutes, notice, and registers must be maintained. Golf Course Road MNC subsidiaries use VC for AGMs with overseas shareholders. Patron drafts Board/AGM minutes, manages notice, and ensures meeting cadence. See Accounting Services for bookkeeping support.

Statutory Audit and 2026 Updates

Service	What We Do
Statutory Audit (Mandatory for ALL Pvt Ltd)	CA audit of financial statements. Audit report attached to AOC-4. Auditor appointed at AGM for 5-year term
Small Company Revised (Dec 2025)	Paid-up ≤Rs 10 Cr AND turnover ≤Rs 100 Cr. Benefits: simplified MGT-7A, no cash flow statement, reduced penalties
CCFS 2026 Scheme	One-time up to 90% relief on late fees for pending filings. Limited window. Patron identifies eligible filings
DIR-3 KYC Triennial (Mar 2026)	Annual replaced with once-every-3-years. Due 30 June of triennial year. Changes within 30 days
ROC Haryana (Feb 2026)	Separated from combined ROC Delhi-Haryana. All Gurugram companies file with ROC Haryana at Chandigarh
AGM via Video Conference	MCA Circular 03/2025 permits VC/OAVM. Useful for MNC subsidiaries with overseas shareholders

Our Process

Annual Compliance Services in Gurugram

Complete AMC package: accounting, audit, Board/AGM, ROC filings, IT, GST, TDS - one engagement, all deadlines managed.

Q1-Q2

Accounting + Board Meetings + Audit

Maintain books. Hold quarterly Board Meetings (120-day gap). Complete statutory audit before AGM. File DPT-3 (30 June), DIR-3 KYC (triennial). File ITR-6 (31 July for non-audit).

Books readyAudit done

Audit Complete01

Sep-Oct

AGM + AOC-4 + ADT-1

Conduct AGM by 30 September. File ADT-1 (15 days). File AOC-4 with audited financials (30 days from AGM ~30 Oct). File ITR-6 (31 Oct for audit companies).

AGM doneAOC-4 filed

Filed02

Nov-Dec

MGT-7A + GST Annual + Q4 Board

File MGT-7A within 60 days of AGM (~29 Nov). File GSTR-9 (31 Dec). Hold 4th Board Meeting. Year-end compliance complete. Zero penalties.

MGT-7A filedYear complete

Fully Compliant03

Documents Required for Annual Filing

Document	AOC-4	MGT-7A	ADT-1
Audited Financial Statements	Yes (attached)	Referenced	N/A
Director's Report	Yes	N/A	N/A
Auditor's Report	Yes	N/A	N/A
Shareholding Pattern	N/A	Yes (detailed)	N/A
Board Meeting Details	N/A	Yes (dates, attendance)	N/A
Auditor Consent + Eligibility	N/A	N/A	Yes
DSC of Director	Required	Required	Required

2026 critical: CCFS 2026 offers up to 90% relief on late fees for pending filings. Limited window. 3 years non-filing = Section 164(2) director disqualification (5-year DIN ban across ALL companies). Act now.

Penalties for Non-Compliance

Challenge	Impact	How Patron Accounting Solves It
Late AOC-4 / MGT-7A	Rs 100/day per form (NO cap)	1-year delay on both = Rs 73,000. Indefinite accumulation. Company + directors both liable
3 Years Non-Filing	Section 164(2) disqualification	ALL directors banned for 5 years across ALL companies. DIN deactivated. Strike-off proceedings initiated
No Board Meeting	Rs 25,000 company + Rs 5,000/director	Plus minutes not maintained: Rs 25,000 additional
No AGM	Rs 1,00,000 + Rs 5,000/day	ROC may compel AGM
DIR-3 KYC Not Filed	DIN deactivated + Rs 5,000	Cannot sign any MCA form. Blocks all company filings

Annual Compliance Fees in Gurugram

Fee Component	Amount
Complete AMC Package (Startup)	Starting from INR 9,999/year (Exl GST and Govt. Charges)
Complete AMC Package (SME/MNC)	Starting from INR 14,999-24,999/year (Exl GST and Govt. Charges)
ROC Filing Only (AOC-4+MGT-7A+ADT-1)	Starting from INR 4,999 (Exl GST and Govt. Charges)
Backlog Clearance (per year)	Starting from INR 7,999 (Exl GST) + penalties
CCFS 2026 Filing	Starting from INR 4,999 (Exl GST) + reduced late fees
First-Year Compliance Package	Starting from INR 7,999 (Exl GST and Govt. Charges)
Patron Accounting Professional Fees	Starting from INR 9,999 (Exl GST and Govt. Charges)

All fees and charges listed are indicative only and do not constitute a binding offer. Final amounts may vary depending on the volume of work and the complexity involved.

Professional service charges for drafting, filing, and representation are separate from the statutory fees. The exact fee depends on the complexity of the case, disputed amount, and number of hearings required. Contact us for a detailed quote.

Get a free Pvt Ltd Company Compliance in Gurugram consultation - Call +91 945 945 6700 or WhatsApp us. No-obligation assessment.

Month-by-Month Compliance Calendar (FY 2025-26)

Stage	Estimated Timeline
April 2026	Start accounting, 1st Board Meeting, MSME-1 (30 Apr)
30 June 2026	DPT-3 (deposits/loans), DIR-3 KYC (triennial if applicable)
31 July 2026	ITR-6 (non-audit companies), 2nd Board Meeting
30 September 2026	AGM (HARD DEADLINE), Statutory Audit complete, Tax Audit Report
15 October 2026	ADT-1 (15 days from AGM), 3rd Board Meeting
30 October 2026	AOC-4 (HARD DEADLINE - 30 days from AGM), MSME-1
31 October 2026	ITR-6 (audit companies)
29 November 2026	MGT-7A (HARD DEADLINE - 60 days from AGM)
31 December 2026	GSTR-9 (GST annual), 4th Board Meeting

Critical: AGM by 30 September. AOC-4 within 30 days. MGT-7A within 60 days. Rs 100/day per form, NO cap. 3 years non-filing = director disqualification. CCFS 2026 is limited-time opportunity for backlog. Start preparation in April. Every day of delay costs Rs 100 per form.

Key Benefits

Why Choose Patron Accounting for Annual Compliance in Gurugram?

Gurugram Office

Golf Course Extension Road - compliance for startups, MNCs, SMEs, and dormant companies across Cyber City, Golf Course Road, Sohna Road, Udyog Vihar.

Complete AMC

Accounting + audit + Board/AGM + AOC-4 + MGT-7A + ADT-1 + DIR-3 KYC + ITR-6 + GST + TDS. One team, all deadlines.

2026 Updates Expert

Small Company Rs 10 Cr/Rs 100 Cr, CCFS 2026 backlog scheme, DIR-3 KYC triennial, ROC Haryana. Personalised advisory.

Zero-Penalty Record

Proactive 30-day reminders. No Gurugram company managed by Patron has missed an ROC filing deadline.

Trusted by 10,000+ Businesses Across India

Trust Banner: 10,000+ Businesses Served | 4.9 Google Rating | 50,000+ Documents Filed | 15+ Years of Practice

"Patron manages our compliance for 4 years. Board Meetings, AGM, AOC-4, MGT-7A, ITR, GST, TDS - everything handled. Zero penalties, zero stress."
- Startup Founder, DLF Cyber City

"Subsidiary was 2 years behind. Patron cleared backlog under CCFS, filed all pending returns. Active Compliant status in 8 weeks."
- CFO, Golf Course Road MNC

Small Company Benefits (Revised December 2025)

Benefit	Small Company	Regular Pvt Ltd
Annual Return Form	MGT-7A (simplified)	MGT-7 (detailed)
Cash Flow Statement	Not mandatory	Mandatory
Board Meetings (OPC)	Min 2/year (1 per half-year)	Min 4/year
Auditor Rotation	Exempt from Section 139(2)	Applicable if Rs 50 Cr+ borrowing
PCS Certification of MGT-7	Not mandatory	Required if Rs 10 Cr+ / Rs 50 Cr+
New Threshold (Dec 2025)	Paid-up ≤Rs 10 Cr AND turnover ≤Rs 100 Cr	Exceeds either threshold

Related Services

Legal and Compliance Framework

Governing Law: Companies Act, 2013 | Companies (Management) Rules, 2014 | Companies (Accounts) Rules, 2014 | Companies (Audit) Rules, 2014

Forms: AOC-4 (30 days from AGM) | MGT-7A (60 days) | ADT-1 (15 days) | DPT-3 (30 June) | MSME-1 (half-yearly)

ROC: ROC Haryana at Chandigarh (from 16 Feb 2026)

Penalties: Late AOC-4/MGT-7A: Rs 100/day (no cap). No AGM: Rs 1,00,000 + Rs 5,000/day. 3-year non-filing: Section 164(2) DIN ban.

CCFS 2026: Up to 90% relief on late fees. Limited window.

FAQs - Pvt Ltd Company Compliance in Gurugram

Common questions about annual compliance, ROC filings, AGM, penalties, Small Company, and CCFS 2026 for Gurugram companies.

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What annual compliance is required?

4+ Board Meetings, AGM by 30 September, statutory audit, AOC-4 (30 days from AGM), MGT-7A (60 days), ADT-1 (15 days), DIR-3 KYC, ITR-6, GST, TDS. Mandatory even for zero-revenue companies. Patron's AMC covers everything.

What is the penalty for non-compliance?

Late AOC-4/MGT-7A: Rs 100/day per form, NO cap. 1 year on both = Rs 73,000. 3 years non-filing: Section 164(2) director disqualification (5-year DIN ban across ALL companies). CCFS 2026 may offer partial relief.

Is compliance needed for dormant companies?

Yes. All annual ROC filings, Board Meetings, AGM, and audit are mandatory. Patron advises on dormant status (MSC-1) or formal closure (STK-2) to reduce obligations.

What is the revised Small Company definition?

From December 2025: paid-up ≤Rs 10 Cr AND turnover ≤Rs 100 Cr (previously Rs 4 Cr/Rs 40 Cr). Most Gurugram companies now qualify. Benefits: simplified MGT-7A, no cash flow statement.

What is CCFS 2026?

Companies Compliance Facilitation Scheme - one-time MCA scheme with up to 90% relief on late fees for pending filings. Limited window. Patron identifies eligible filings and files before scheme closes.

How many Board Meetings are required?

Minimum 4 per year, 120-day max gap. 7-day notice, quorum, minutes mandatory. OPCs: 1 per half-year. Patron drafts resolutions and minutes for all meetings.

What is the cost?

Complete AMC from Rs 9,999/year (startup). SME/MNC: Rs 14,999-24,999. ROC-only: Rs 4,999. Backlog: Rs 7,999/year + penalties. Government fees Rs 200-600/form.

What happens after 3 years non-filing?

ALL directors automatically disqualified under Section 164(2). DINs deactivated across ALL companies. ROC initiates strike-off. DIN restoration requires clearing defaults + NCLT application.

Quick Answers

Pvt Ltd mein kitni compliance? Board Meeting (4/year), AGM (30 Sep), Audit, AOC-4 (30 din), MGT-7A (60 din), ADT-1 (15 din), DIR-3 KYC, ITR-6, GST, TDS.

Kuch kaam nahi kiya toh bhi? Haan. Dormant company ko bhi sab file karna padta hai. Rs 100/din penalty.

Small Company kya hai? Paid-up Rs 10 Cr tak, turnover Rs 100 Cr tak (Dec 2025 revised).

Rs 100/Day Per Form - NO Cap. 3 Years = Director Ban.

AGM by 30 September. AOC-4 within 30 days. MGT-7A within 60 days. Penalties uncapped. 3 years non-filing = Section 164(2) disqualification across ALL companies. CCFS 2026 limited-time opportunity. Start in April.

Call +91 945 945 6700 or WhatsApp us.

Get Expert Annual Compliance in Gurugram

Annual compliance covers Board Meetings, AGM, statutory audit, AOC-4, MGT-7A, ADT-1, DIR-3 KYC, ITR-6, GST, and TDS. The 2026 updates (Small Company, CCFS, DIR-3 triennial, ROC Haryana) have changed the landscape. Whether startup, MNC, SME, or dormant, filing obligations are identical and non-negotiable.

Patron Accounting's Gurugram office provides end-to-end AMC: accounting, audit, Board/AGM, all ROC filings, IT, GST, TDS, and CCFS 2026 backlog clearance.

With 10,000+ businesses served, a 4.9 Google rating, and 50,000+ documents filed, Patron Accounting LLP is a trusted partner across Gurugram, NCR, and India.

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Content Created: 03 April 2026 | Last Updated: 03 April 2026 | Next Review: 03 July 2026 | Reviewed By: CA & CS Team, Patron Accounting LLP

This page is reviewed quarterly. Small Company thresholds, CCFS 2026, DIR-3 KYC triennial, ROC Haryana, and filing deadlines are verified against MCA notifications.