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Fund Utilisation Certificate in Mumbai

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Confirms: funds allocated, utilised and any unspent balance, for the sanctioned purpose.

For: NGOs, companies with CSR projects, and grantees closing tender or project milestones.

Fees: starting from Rs 3,999 (exclusive of GST and government charges).

Timeline: 2 to 5 working days once the sanction and expenditure records are shared.

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Fund Utilisation Certificate: Overview

📌 TL;DR - Fund Utilisation Certificate Services at a Glance

A fund utilisation certificate (UC) confirms that funds received, whether a government grant, CSR funding or project money, were spent for the sanctioned purpose. For government grants it is issued in Form GFR 12-A; for CSR it confirms spending under Section 135; for NGOs it covers FCRA grants. A CA certifies the allocated, utilised and unspent amounts with a UDIN.

Parameter	Detail
What It Confirms	Funds used for the sanctioned purpose
Key Figures	Allocated, utilised and unspent balance
Government Format	Form GFR 12-A under Rule 238(1) of the GFR
CSR Context	Section 135, Companies Act, 2013 and CSR Rules, 2014
NGO Context	Grants including foreign contributions under FCRA, 2010
Cost	Starting from Rs 3,999 (Exl GST and Govt. Charges)
Mandatory Field	18-digit UDIN, verifiable at udin.icai.org

A fund utilisation certificate, often called a UC, is a Chartered Accountant's certification that funds received for a defined purpose were actually spent on that purpose. It states the funding agency, the sanction reference, the total funds allocated, the amount utilised, any unspent balance and the period of utilisation.

For government grants it follows Form GFR 12-A; for corporate CSR it confirms spending under Section 135 of the Companies Act; for NGOs it covers grants including foreign contributions under FCRA. Patron Accounting LLP certifies it with a UDIN.

Content is reviewed quarterly for accuracy.

What Is a Fund Utilisation Certificate?

A fund utilisation certificate is a document, usually certified by a Chartered Accountant, confirming that funds received for a specific project, grant or activity were used for that sanctioned purpose. It records the funding agency, the project or grant name, the sanction letter reference, the total funds allocated, the funds utilised, any unspent balance and the period of utilisation.

It is required wherever a funder needs assurance that money was spent as intended, across government grants, corporate CSR and tender or project milestones. In each case the certificate reassures the funder that the money reached its intended purpose, with the allocated, utilised and unspent figures clearly stated. The certificate carries the CA's signature, stamp and a UDIN.

NGOs receiving foreign grants should align the UC with their FCRA registration records, and companies with CSR projects use it to support their CSR reporting and audit.

Key Terms for Fund Utilisation Certificate:

Sanctioned purpose: the specific use for which the funds were granted or released.
Form GFR 12-A: the prescribed government UC format under Rule 238(1) of the General Financial Rules.
Unspent balance: funds received but not yet utilised at the end of the period.
Implementing agency: the NGO or trust that spends CSR funds on behalf of a company.
Recurring / non-recurring grant: ongoing operating grants versus one-time capital grants.

Issued in GFR 12-A, UDIN-verified

Who Needs a Fund Utilisation Certificate?

Any entity accountable for how it spent received funds needs one. Common situations include:

NGOs and trusts: reporting grant utilisation to government departments and funders.
Companies with CSR projects: confirming CSR funds were spent on CSR activities.
Implementing agencies: certifying CSR spends back to the funding company.
Contractors and executing agencies: closing tender or project milestones tied to funds.
Educational and research institutions: accounting for scheme and project grants.

Our Fund Utilisation Certificate Services

Service	What We Do
Grant UC in GFR 12-A	The certificate in the prescribed government format.
CSR utilisation certificate	Confirming CSR spending under Section 135.
NGO and FCRA UC	For grants including foreign contributions, used for the received purpose.
Tender and project closure	Milestone or project utilisation certified.
Expenditure verification	Spending verified against the sanction terms under SA 500.
UDIN-verified certificate	Every certificate carries a live, verifiable UDIN.

Our Process

5 Steps to Obtain the Certificate

A clear process from engagement to a UDIN-verified fund utilisation certificate, in GFR 12-A or the format your funder expects.

Step 1

Engagement

Confirm the context - grant, CSR, FCRA or tender - and the format required for the UC.

Context confirmed Format chosen

Engagement 01

Step 2

Document Submission

Share the sanction letter, expenditure records, bank statements and books of account.

Sanction letter Expenditure records

Documents 02

Step 3

Verification

The CA verifies expenditure against the sanction terms under SA 500.

Verified under SA 500 Against sanction

Verification 03

Step 4

Reconciliation

Allocated, utilised and unspent amounts are reconciled to the books.

Amounts reconciled Unspent stated

Reconciliation 04

Step 5

Certification and UDIN

The CA signs, stamps and generates the UDIN, issuing the utilisation certificate.

Signed and stamped Live UDIN

Certified 05

Documents Required: Utilisation Checklist

Sanction letter or grant or CSR agreement.
Statement of expenditure against the sanctioned heads.
Bank statements showing receipt and spending of funds.
Invoices and vouchers for the expenditure.
Books of account for the project or grant.
Details of any unspent balance and interest earned.

What the certificate contains: the name of the funding agency and the project or grant name; the sanction letter reference and date; the total funds allocated for the project or grant; the funds utilised for the sanctioned purpose; the unspent balance, if any, and the period of utilisation; and the CA name, membership number, firm registration number, signature, seal and UDIN.

Common Challenges and How We Solve Them

Challenge	Impact	How Patron Accounting Solves It
UC not in the prescribed GFR 12-A format	Certificate returned, grant delayed	We prepare it in the exact required format.
Expenditure not matching the sanction heads	Queries from the funder	We map spending to the sanctioned heads.
Unspent balance not accounted	Reporting rejected	We state the unspent balance and interest clearly.
CSR spends not certified by the agency	Weak CSR audit trail	We certify the implementing agency's utilisation.

Fund Utilisation Certificate Fees

Fee Component	Amount
Patron Accounting Professional Fees	Starting from INR 3,999 (Exl GST and Govt. Charges)
UDIN generation (ICAI)	No separate government charge
Multi-grant or multi-project closure	Quoted after review of records
GST	As applicable on professional fees

All fees and charges listed are indicative only and do not constitute a binding offer. Final amounts may vary depending on the volume of work and the complexity involved.

Professional service charges for drafting, filing, and representation are separate from the statutory fees. The exact fee depends on the complexity of the case, disputed amount, and number of hearings required. Contact us for a detailed quote.

Get a free Fund Utilisation Certificate consultation - Call +91 945 945 6700 or WhatsApp us. No-obligation assessment.

How Long Does It Take?

Stage	Estimated Timeline
Share sanction letter and expenditure records	Day 1
Verification of expenditure under SA 500	1 to 2 working days
Reconciliation and certificate issuance	2 to 5 working days
Multi-grant or multi-project closure	Longer, depending on volume
Certificate aligned to your deadline	Grant, CSR or tender date

Most fund utilisation certificates are issued within 2 to 5 working days of receiving the sanction letter and expenditure records. A multi-grant or multi-project closure may take longer. We align the certificate to your funder's deadline, whether a grant reporting date, a CSR audit timeline or a tender milestone.

Key Benefits

Benefits of Professional Certification

Funder confidence

A CA-certified UC reassures government, corporate and foreign funders.

Right format

GFR 12-A for grants, and the format CSR funders and tenders expect.

Clean accounting

Allocated, utilised and unspent figures reconciled to the books.

Continued funding

A timely, correct UC supports release of further grants and tranches.

Why Organisations Trust Patron Accounting

10,000+ Clients | 4.9 Google Rating | 50,000+ Documents Certified | 15+ Years

"Our NGO had to file a utilisation certificate in GFR 12-A for a government grant. Patron verified our expenditure, stated the unspent balance correctly, and the next tranche was released without queries." - director, education NGO

Trusted by organisations and companies, including teams at Hyundai, Asian Paints and Bridgestone. With offices in Pune, Mumbai, Delhi, and Gurugram, Patron Accounting serves NGOs and companies across India - both in-person and remotely.

Self-Prepared vs CA-Certified UC

Factor	Self-Prepared	CA-Certified (Patron)
Funder acceptance	Often returned	Accepted, CA certified
Format	May not match GFR 12-A	Prescribed GFR 12-A / CSR format
Verification	None	Expenditure verified to sanction
UDIN	None	Mandatory, verifiable UDIN

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Private Limited Company Compliance - ongoing ROC and statutory compliance.

Statutory and Compliance Framework

Government grants: the utilisation certificate is prescribed in Form GFR 12-A under Rule 238(1) of the General Financial Rules, certifying that the conditions of sanction were fulfilled.

CSR: under Section 135 of the Companies Act, 2013 and the Companies (CSR Policy) Rules, 2014, companies obtain a utilisation certificate or expenditure report from the implementing agency.

Foreign grants: under the FCRA, 2010, foreign contributions must be used only for the purpose received. See FCRA Online for the rules.

Certification: the ICAI standards govern the CA certificate, with a UDIN verifiable at udin.icai.org.

What is a fund utilisation certificate?

A fund utilisation certificate, or UC, is a document usually certified by a Chartered Accountant confirming that funds received for a specific project, grant or activity were used for that sanctioned purpose. It states the funding agency, the sanction reference, the total funds allocated, the amount utilised, any unspent balance and the period of utilisation, and carries the CA's signature, stamp and a UDIN.

What is Form GFR 12-A?

Form GFR 12-A is the prescribed format of the utilisation certificate for government grants, issued under Rule 238(1) of the General Financial Rules. It certifies that the conditions on which the grant was sanctioned have been fulfilled and that the money was used for the intended purpose. Government departments often return certificates that are not in this exact format, which delays the release of further grants, so we prepare the UC strictly in GFR 12-A.

Is a utilisation certificate required for CSR funds?

CSR rules under Section 135 of the Companies Act, 2013 and the CSR Rules, 2014 do not explicitly mandate a CA utilisation certificate, but where CSR funds are given to an implementing agency such as an NGO or trust, the company should obtain a utilisation certificate or expenditure report confirming the funds were used for CSR activities. This supports the company's CSR reporting and audit, so a certified UC is strongly advisable.

Do NGOs receiving foreign grants need a UC?

Yes. Under the FCRA, 2010, foreign contributions received by an NGO must be used only for the purpose for which they were received, and funders and authorities expect a utilisation certificate accounting for the grant. The UC states the allocated, utilised and unspent amounts and confirms the spending matched the sanctioned purpose. We prepare it consistent with the NGO's FCRA records and the funder's requirements.

What does the certificate include?

The certificate includes the name of the funding agency, the project or grant name, the sanction letter reference and date, the total funds allocated, the funds utilised for the sanctioned purpose, any unspent balance and interest, and the period of utilisation. It is supported by the statement of expenditure, bank statements, invoices and books of account, and is certified by the CA with a UDIN.

How much does a fund utilisation certificate cost?

At Patron Accounting, a fund utilisation certificate starts from Rs 3,999 (exclusive of GST and government charges), in line with the market for grant, CSR and project certification. The final fee depends on the size and number of grants or projects and the depth of expenditure verification required. Fees are confirmed after a review of your sanction and expenditure records.

How long does it take to get a UC?

Most fund utilisation certificates are issued within 2 to 5 working days of receiving the sanction letter and expenditure records. A multi-grant or multi-project closure can take longer because more expenditure has to be verified and reconciled. Tell us your funder's reporting date, CSR audit timeline or tender milestone, and we will prioritise the certificate so it is ready on time.

Fund utilisation certificate kaise banaye?

Apna sanction letter, expenditure statement, bank statements aur vouchers CA ko dijiye; CA expenditure ko sanction terms ke against verify karke allocated, utilised aur unspent amounts ke saath UDIN-verified UC, GFR 12-A format mein deta hai.

Quick Answers

What is it? CA proof funds were used for the sanctioned purpose.
Grant format? Form GFR 12-A.
CSR? Under Section 135, via implementing agency.
Key figures? Allocated, utilised, unspent.
Cost? Starting from Rs 3,999 plus GST.

Get Your Utilisation Certificate Now in Mumbai

Get your utilisation certificate now. Call +91 945 945 6700 or message us on WhatsApp for a free quote. GFR 12-A and CSR ready, UDIN-verified.

Get Your Fund Utilisation Certificate Today in Mumbai

A fund utilisation certificate is the assurance your funder needs that money was spent as intended, whether a government grant in GFR 12-A, a CSR project under Section 135, a foreign grant under FCRA or a tender milestone. Getting it verified and certified with a UDIN, in the right format, keeps your reporting clean and your next tranche on track.

Patron Accounting LLP, with 15+ years of experience and offices in Pune, Mumbai, Delhi and Gurugram, issues utilisation certificates for NGOs and companies across India. 10,000+ Clients | 4.9 Google Rating | 50,000+ Documents Certified.

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Certification Services Across India

We issue fund utilisation and related certificates for NGOs and companies in major cities and remotely across India.

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Content Created: 8 June 2026 | Last Updated: | Next Review: 8 December 2026 | Reviewed By: CA & CS Team, Patron Accounting LLP

This page is reviewed on a 6-month cycle and whenever the GFR, CSR Rules or FCRA guidance changes, so the information stays current and accurate.

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