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Change in Name of Company in Gurugram: Section 13 Filing by CA and CS

Reviewed by CA and CS Team, Patron Accounting LLP ICAI & ICSI Registered| 15+ Years Experience| Last Updated: 03 April 2026 Verify Credentials →

Legal Basis: Section 13, Companies Act 2013 - Special Resolution at EGM (75% majority)

Name Reservation: RUN (Reserve Unique Name) on MCA portal - Rs 1,000, reserved for 60 days

Forms: MGT-14 (Special Resolution) + INC-24 (Name Change) → INC-25 (Fresh COI)

Timeline: 15-25 working days from Board Meeting to Fresh Certificate of Incorporation

Company name changes for startups rebranding, MNC subsidiaries, and growing businesses across Gurugram.

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“
Pivoted from EdTech to AI. Patron handled name change from RUN to Fresh COI in 18 days, then coordinated PAN, GST, and bank updates. Zero compliance gaps. Seamless rebrand.
AK
Arjun Kapoor
Startup Founder, DLF Cyber City
★★★★★
“
Japanese parent restructured - Indian subsidiary needed name change. Patron managed Special Resolution with NRI director consents and completed before the global deadline. Excellent coordination.
TM
Takeshi Morita
Finance Director, Golf Course Road
★★★★★
“
RUN got rejected first time for phonetic similarity. Patron identified the conflict, suggested an alternative, and got second RUN approved in 3 days. Name change completed in 22 days total.
PS
Priya Singh
Director, Sohna Road Company
★★★★★
“
Post-acquisition name alignment. Patron bundled name change with capital increase and share transfer. One engagement, one CS team, all filings coordinated. Saved 2 weeks vs doing separately.
RG
Rajesh Gupta
MD, Udyog Vihar Manufacturing
★★★★★
“
Patron also did trademark search before RUN - found a conflict we would have missed. Suggested a variation that was both MCA-approved and trademark-defensible. Thorough and strategic.
NS
Neha Sharma
Co-founder, Gurugram Startup
★★★★★

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Company name change with RUN reservation, ROC filing, and post-change coordination from Gurugram.

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Company Name Change in Gurugram: RUN, Special Resolution, and ROC Approval

📌 TL;DR - Change in Name of Company in Gurugram Services at a Glance

Changing the name of a company registered in Gurugram requires a Special Resolution (75% majority) at an EGM under Section 13 of the Companies Act 2013, name reservation through RUN on the MCA portal, filing of Form MGT-14 and Form INC-24 with ROC Haryana at Chandigarh. The ROC issues a Fresh Certificate of Incorporation (Form INC-25). The company CIN does not change. Rule 29 prohibits name change if the company has defaulted in filing annual returns or financial statements. The process takes 15-25 working days.

Gurugram's dynamic business landscape drives frequent company name changes. DLF Cyber City startups pivot and rebrand. Golf Course Road MNC subsidiaries align names with global restructuring. Udyog Vihar companies modernise identity. For a comprehensive overview, refer to our Change in Name of Company national guide.

ParameterDetail
Legal SectionSection 13, Companies Act 2013
ResolutionSpecial Resolution at EGM (75% majority)
Name ReservationRUN on MCA portal (Rs 1,000, 2 options, 60-day validity)
FormsMGT-14 + INC-24 → INC-25 (Fresh COI)
ROC JurisdictionROC Haryana at Chandigarh (from 16 Feb 2026)
Timeline15-25 working days
PrerequisiteNo pending annual returns/financial statements (Rule 29)

With the ROC jurisdiction recently shifting from ROC Delhi to ROC Haryana at Chandigarh (effective 16 February 2026), Gurugram companies must ensure all name change filings are directed to the new ROC office. A company name change does not create a new legal entity - the company continues with the same CIN, PAN (updated), rights, obligations, contracts, and legal proceedings.

Content is reviewed quarterly for accuracy.

Step-by-Step Process for Company Name Change

Step 1: Check Compliance - Rule 29 blocks name change if annual returns (MGT-7A), financial statements (AOC-4), or deposit repayments are pending. Clear all defaults first. Learn more about Annual Compliance.

Step 2: Board Meeting + RUN - Pass Board Resolution. Apply via RUN on MCA V3 (2 names, Rs 1,000, 2-4 days processing, 60-day validity). Name must not conflict with existing companies or trademarks.

Step 3: EGM + Special Resolution - 21 days' notice (shorter with consent). Pass Special Resolution (75% majority) to change name and amend MOA/AOA. Record signed minutes.

Step 4: File MGT-14 + INC-24 - MGT-14 (Special Resolution) within 30 days. INC-24 (name change application) with ROC Haryana at Chandigarh. Both digitally signed + CS/CA certified.

Step 5: Fresh COI - ROC issues INC-25 (Fresh Certificate of Incorporation) with new name. CIN remains same. MCA Master Data updated. You may also need Trademark Registration to protect your new name.

Step 6: Post-Change Updates - Update PAN, GST, bank accounts, contracts, letterheads, website, email, social media, and all statutory registers.

Key Terms for Change in Name of Company in Gurugram:

Section 13: Companies Act provision for alteration of Memorandum of Association including company name change.

RUN: Reserve Unique Name - MCA portal service for reserving proposed company names (Rs 1,000, 60-day validity).

Form INC-24: Application for name change filed with ROC after Special Resolution.

Form INC-25: Fresh Certificate of Incorporation issued by ROC with the new company name.

Rule 29: Prohibits name change if company has defaulted in annual returns, financial statements, or deposit repayment.

APL-05 Change in Name of Company in Gurugram
Name Change Gurugram Filing

Reasons for Company Name Change in Gurugram

ReasonGurugram ContextExample
Rebranding / PivotDLF Cyber City startups after product-market pivotTech company shifting from B2C to B2B
M&A Name AlignmentPost-acquisition brand consolidationAcquirer's name adopted by target
Global Parent AlignmentGolf Course Road MNC subsidiariesIndian subsidiary matches global brand
Business DiversificationUdyog Vihar manufacturers expanding to servicesName no longer reflects activities
Trademark ConflictMCA/court directed under Section 16Must change within 3 months
Investor RequirementPre-Series A rebrandingVC requests name change as condition

Key continuity: A name change does NOT create a new entity. The same CIN, PAN (updated), contracts, liabilities, employees, directors, and shareholding continue unchanged. Only the name on the COI and all documents changes.

Company Name Change Services in Gurugram

ServiceWhat We Do
End-to-End Name ChangeCompliance check, Board Resolution, RUN reservation, EGM + Special Resolution, MGT-14, INC-24, Fresh COI, post-change coordination
Name Availability ResearchMCA company database, LLP database, and trademark registry search to ensure unique, defensible name
ROC Haryana FilingAll filings to ROC Haryana at Chandigarh (from 16 Feb 2026). Jurisdiction transition management
Post-Change CoordinationPAN update, GST amendment, bank account changes, contract addendums, statutory register updates
Trademark AdvisoryTrademark search and registration recommendation to protect the new brand name
Bundled RestructuringName change combined with registered office change, object clause change, or capital change
Our Process

MCA V3 Portal Filing Details

Our CS team handles the complete filing including RUN application, MGT-14, INC-24, and Fresh COI obtainment on MCA V3.

Step 1

Compliance Check + Board Meeting

Clear any pending ROC defaults (Rule 29). Pass Board Resolution approving name change proposal and authorising RUN application and EGM convening.

Defaults clearedBoard approved
Compliance Clear01
Step 2

RUN Name Reservation

Apply via RUN on MCA V3 with 2 proposed names + justification. Rs 1,000 fee. Processing: 2-4 working days. Reserved for 60 days. Must not conflict with existing companies or trademarks.

Name reserved60-day validity
RUN
Name Approved02
Step 3

EGM + Special Resolution

Issue EGM notice (21 days, shorter with consent). Pass Special Resolution (75% majority) to change name and amend MOA Clause I. Record signed minutes.

75% majority achievedMinutes signed
Resolution Passed03
Step 4

File MGT-14 + INC-24

MGT-14 (Special Resolution) within 30 days. INC-24 (name change application) with ROC Haryana at Chandigarh. Both digitally signed by Director + certified by CS/CA.

MGT-14 filedINC-24 filed
MGT-14INC-24
Forms Filed04
Step 5

ROC Approval + Fresh COI

ROC Haryana reviews INC-24 (7-10 working days). Issues Fresh Certificate of Incorporation (INC-25) with new name. CIN remains same. MCA Master Data updated.

ROC approvedFresh COI issued
COI Issued05
Step 6

Post-Change Updates

Update PAN, GST (within 15 days), bank accounts, TAN, EPFO/ESIC, contracts (addendums), letterheads, website, email, social media, and statutory registers.

All registrations updatedStakeholders notified
Complete06

Documents Required for Company Name Change

  • Board Resolution - Approving name change and authorising EGM/RUN.
  • RUN Approval Letter - Name reservation from MCA portal.
  • EGM Notice and Explanatory Statement - Issued to all shareholders.
  • Special Resolution (certified copy) - 75% majority at EGM.
  • EGM Minutes Extract - Signed by Chairman with attendance and voting.
  • Altered MOA and AOA - New name in Clause I.
  • DSC - Of signing Director.
  • CA/CS Certificate - For MGT-14 and INC-24.

Gurugram-specific tip: Before applying via RUN, check not only the MCA company database but also the trademark registry (ipindiaservices.gov.in). A name approved by MCA but conflicting with a registered trademark can lead to a Section 16 forced name change within 3 months, wasting the entire process and fees.

Common Challenges for Gurugram Companies

ChallengeImpactHow Patron Accounting Solves It
Compliance Defaults Blocking Name ChangeRule 29 blocks if annual returns/financial statements pendingCompliance team clears all pending filings before initiating name change process
Name Rejection by MCAPhonetic similarity, prohibited words, trademark conflictComprehensive name search + 2 strong backup names in RUN. Trademark registry pre-check
ROC Jurisdiction TransitionFilings must go to ROC Haryana Chandigarh, not ROC DelhiEstablished filing relationship with new ROC Haryana ensures smooth processing
Post-Change Update Fatigue15+ touchpoints need name update (PAN, GST, banks, contracts...)Comprehensive post-change checklist with coordination for all updates
60-Day RUN Expiry PressureAll filings must complete within 60 days of name approvalTight timeline management from RUN to INC-24 with parallel preparation

Cost of Company Name Change in Gurugram

Fee ComponentAmount
RUN (Name Reservation)Rs 1,000 (MCA portal, non-refundable)
Form MGT-14 Filing FeeRs 200-600 (based on authorised capital slab)
Form INC-24 Filing FeeRs 1,000-5,000 (based on authorised capital slab)
Patron Professional Fee (end-to-end)Starting from INR 7,999 (Exl GST and Govt. Charges)
Post-Change PAN/GST UpdatesNil (government fees)
Total Estimated CostRs 8,000-20,000 (all govt fees + professional fee)

All fees and charges listed are indicative only and do not constitute a binding offer. Final amounts may vary depending on the volume of work and the complexity involved.

Professional service charges for drafting, filing, and representation are separate from the statutory fees. The exact fee depends on the complexity of the case, disputed amount, and number of hearings required. Contact us for a detailed quote.

Get a free Change in Name of Company in Gurugram consultation - Call +91 945 945 6700 or WhatsApp us. No-obligation assessment.

Company Name Change Timeline

StageEstimated Timeline
Compliance Check + Board MeetingDay 1-3 - clear defaults, pass Board Resolution
RUN ApplicationDay 3-4 - Rs 1,000, 2 name options
RUN Approval by MCADay 4-8 - 2-4 working days processing
EGM + Special ResolutionDay 9-12 - with all-shareholder consent for short notice
MGT-14 Filing on MCA V3Day 12-14 - within 30 days of SR
INC-24 Filing on MCA V3Day 14-17 - after MGT-14 SRN obtained
ROC Processing + Fresh COIDay 17-25 - 7-10 working days
Post-Change Updates BeginDay 25+ - PAN, GST, bank, contracts

Critical: RUN name reservation is valid for only 60 days. Rule 29 blocks name change if annual returns or financial statements are pending. Start at least 4 weeks before desired name change date. Do NOT use the new name before receiving Fresh COI (INC-25).

Key Benefits

Why Choose Patron Accounting for Name Change in Gurugram?

Gurugram Office

Golf Course Extension Road - in-person consultation and document support for companies across Cyber City, Golf Course Road, Sohna Road, and Udyog Vihar.

Name Change Expertise

Startups rebranding after pivot, MNC subsidiaries aligning with global names, manufacturing companies modernising, and post-M&A name consolidation.

ROC Haryana Relationship

Established filing relationship with new ROC Haryana at Chandigarh. Smooth processing without jurisdiction transition delays.

15-20 Day Turnaround

Efficient timeline management from compliance check through Fresh COI. Parallel preparation during RUN approval period saves time.

Post-Change Coordination

PAN update, GST amendment, bank changes, and comprehensive compliance checklist. One engagement covers the entire transition.

In-House CS Team

MGT-14 and INC-24 certified by in-house Company Secretary. Quality control and fast turnaround guaranteed.

Trusted by 10,000+ Businesses Across India

Trust Banner: 10,000+ Businesses Served | 4.9 Google Rating | 50,000+ Documents Filed | 15+ Years of Practice

"We pivoted from EdTech to AI and needed a complete rebrand. Patron handled the name change from RUN to Fresh COI in 18 days, then coordinated PAN, GST, and bank updates. Zero compliance gaps."

- Startup Founder, DLF Cyber City

"Parent company in Japan restructured - Indian subsidiary needed name change. Patron managed Special Resolution with NRI director consents and completed before the global deadline."

- Finance Director, Golf Course Road

Patron vs Other CS Firms for Name Change in Gurugram

FactorPatron AccountingTypical CS Firm
Name Change ExperienceExtensive - startups, MNCs, manufacturingBasic filings
ROC HaryanaEstablished relationshipTransitioning from ROC Delhi
Post-Change CoordinationPAN, GST, bank, contracts includedFresh COI only
Trademark Pre-CheckTrademark search before RUNNot offered
PricingFrom Rs 5,999 (transparent, all-inclusive)Variable, extras for post-change
CS CertificationIn-house CS teamMay outsource

Related Services

Legal and Compliance Framework

Governing Law: Companies Act, 2013 | Companies (Incorporation) Rules, 2014

Key Sections: Section 13 (MOA alteration - name change) | Section 16 (rectification of name) | Rule 29 (prerequisites for name change)

Forms: RUN (name reservation) | MGT-14 (Special Resolution) | INC-24 (name change application) | INC-25 (Fresh COI)

ROC: ROC Haryana at Chandigarh (from 16 Feb 2026) | roc.haryana@mca.gov.in

Portal: MCA V3 - mca.gov.in

Penalties:

Rule 29: Company in default of annual returns/financial statements CANNOT change name until cleared.

Section 16: MCA can ORDER name change within 3 months if trademark conflict. Failure: Rs 1,000/day.

Late MGT-14/INC-24: Additional fees up to 12x normal for significant delays.

FAQs - Change in Name of Company in Gurugram

Common questions about company name change process, RUN reservation, and ROC filing for Gurugram companies.

Quick Answers

Company ka naam change karne ka process kya hai? RUN se naam reserve karo → EGM mein Special Resolution pass karo → MGT-14 aur INC-24 ROC Haryana mein file karo → Fresh COI milta hai.

Kitna time lagta hai? 15-25 working days. Startup ke liye 15-18 din mein ho sakta hai.

CIN change hota hai kya? Nahi. CIN permanent hai, sirf naam change hota hai.

Start Your Company Rebrand - RUN Valid Only 60 Days

RUN name reservation expires in 60 days. Rule 29 blocks name change if annual returns pending. ROC Haryana at Chandigarh is the new filing authority. Special Resolution requires 75% majority. Post-change PAN and GST updates must be completed within 15-30 days. Start at least 4 weeks before desired effective date.

Call +91 945 945 6700 or WhatsApp us to get started.

Get Expert Company Name Change in Gurugram

Changing the name of a company in Gurugram requires Section 13 compliance, Special Resolution, RUN name reservation, MGT-14 and INC-24 filing with ROC Haryana at Chandigarh, and comprehensive post-change updates. Whether you are a DLF Cyber City startup rebranding, a Golf Course Road MNC subsidiary aligning with global naming, or any Gurugram company modernising its identity, accurate execution is critical.

Patron Accounting's Gurugram office on Golf Course Extension Road provides end-to-end company name change services including compliance clearance, name search, RUN application, resolution drafting, MCA filing, Fresh COI obtainment, and post-change coordination.

With 10,000+ businesses served, a 4.9 Google rating, and 50,000+ documents filed, Patron Accounting LLP is a trusted corporate compliance partner for companies across Gurugram, NCR, and India.

Book a Free Consultation - No Obligation.

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Content Created: 03 April 2026  |  Last Updated: 03 April 2026  |  Next Review: 03 July 2026  |  Reviewed By: CA & CS Team, Patron Accounting LLP

This page is reviewed quarterly. Section 13 procedure, ROC Haryana jurisdiction, RUN service, and MCA V3 portal updates are verified against the latest MCA notifications.

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