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PAN and TAN Cancellation Request Letter
PAN AND TAN CANCELLATION REQUEST LETTER
Date: ________________
To,
The Income Tax Officer,
Income Tax Department,
________________
Subject: Request for Cancellation/Surrender of PAN and TAN
Reference: Strike Off Order dated ________________ passed by Registrar of Companies, ________________
Respected Sir/Madam,
We, ________________ (Company/LLP), hereby request you to cancel/surrender the following tax identification numbers allotted to our organisation:
PAN: ________________
TAN: ________________
We wish to inform you that our company/LLP has been struck off from the Register of Companies/LLPs by the Registrar of Companies, ________________ vide Order dated ________________. The company/LLP has ceased to exist as a legal entity.
The reasons for closure include:
________________
We confirm that:
In view of the above, we kindly request you to cancel/surrender the PAN and TAN of our organisation and update your records accordingly.
Enclosures:
Thanking you,
Yours faithfully,
For
(Name of Company/LLP)
Signature: _________________________
Name: ________________
Designation: ________________
DIN/DPIN: ________________
Place: ________________
Date:
PAN and TAN Cancellation Request Letter
Standard Template for Requesting Cancellation/Surrender of PAN and TAN after Company/LLP Strike Off
Introduction
A PAN and TAN Cancellation Request Letter is a formal communication addressed to the Income Tax Department requesting the surrender or cancellation of a company's or LLP's Permanent Account Number (PAN) and Tax Deduction and Collection Account Number (TAN). When a company or LLP is struck off from the Register of Companies or Register of LLPs, the entity ceases to exist as a legal person. Since the PAN and TAN were issued to that entity for income tax purposes, these tax identification numbers must be surrendered to the Income Tax authorities.
This request letter is typically submitted after the company or LLP has been formally struck off by the Registrar of Companies. The letter explains the reason for closure, confirms that all legal proceedings for shutdown have been completed, and requests cancellation of both PAN and TAN. It must be signed by an authorised person such as a Director (in case of a company) or Designated Partner (in case of an LLP). The letter should include the entity's name, PAN, TAN, and details of the signatory.
Benefits of Using a Standard Format
Utilising a professionally drafted request letter format ensures that all essential information required by the Income Tax Department is properly included. A ready-to-use template saves valuable time during the post-closure compliance process, reduces the risk of omissions or errors, and provides a consistent framework for communicating with tax authorities. Standardised formats facilitate smoother processing of the cancellation request.
Relevance to Company and LLP Closure
After completing Company Registration or LLP registration, entities are allotted PAN and TAN for tax compliance purposes. When the entity is struck off, all statutory registrations including GST Registration should be cancelled before or along with the strike off process. The PAN and TAN cancellation is typically done after receiving the strike off order from the Registrar of Companies. This ensures that the defunct entity's tax identifiers are not misused and prevents future compliance issues with the Income Tax Department.
PAN and TAN Cancellation Request Letter – Sample Format
[TO BE PRINTED ON COMPANY/LLP LETTERHEAD]
Date: ________________________
To,
The Income Tax Officer,
Income Tax Department,
________________________ (Jurisdiction/Ward)
Subject: Request for Cancellation/Surrender of PAN and TAN
Reference: Strike Off Order dated ________________________ passed by Registrar of Companies, ________________________
Respected Sir/Madam,
We, ________________________ (Name of Company/LLP), hereby request you to cancel/surrender the following tax identification numbers allotted to our organisation:
PAN: ________________________
TAN: ________________________
We wish to inform you that our company/LLP has been struck off from the Register of Companies/LLPs by the Registrar of Companies, ________________________ (Jurisdiction) vide Order dated ________________________. The company/LLP has ceased to exist as a legal entity.
The reasons for closure include:
________________________ (e.g., Non-commencement of business / Cessation of business operations / Financial difficulties / Personal reasons / Other reasons)
We confirm that:
1. All legal proceedings for the closure/strike off of the company/LLP have been duly completed.
2. The company/LLP is no longer carrying on any business or operations.
3. All pending income tax returns have been filed (if applicable).
4. There are no outstanding tax dues or pending assessments (if applicable).
In view of the above, we kindly request you to cancel/surrender the PAN and TAN of our organisation and update your records accordingly.
Enclosures:
1. Copy of Strike Off Order from Registrar of Companies
2. Copy of PAN Card
3. Copy of TAN Allotment Letter
4. Any other relevant documents
Thanking you,
Yours faithfully,
For ________________________
(Name of Company/LLP)
Signature: ________________________
Name: ________________________
Designation: ________________________ (Director/Designated Partner)
DIN/DPIN: ________________________
Place: ________________________
Date: ________________________
Frequently Asked Questions
1. How to write a PAN card cancellation request letter?
A PAN card cancellation request letter should be addressed to the Income Tax Officer of the relevant jurisdiction. It must include the entity name, PAN and TAN numbers, reference to the strike off order with date, reason for closure, confirmation statements, and signature of an authorised person (Director or Designated Partner). The letter should be printed on company letterhead.
2. How to cancel a PAN card at the strike-off company?
After a company is struck off, submit the PAN cancellation request letter to the jurisdictional Income Tax Officer along with a copy of the strike off order from the Registrar of Companies, copy of PAN card, and other relevant documents. The letter should be signed by a former Director. The Income Tax Department will process the cancellation and update their records.
3. What are the details required in the PAN card cancellation request letter format?
The PAN card cancellation request letter should include: date, addressee (Income Tax Officer with jurisdiction), entity name, PAN and TAN numbers, reference to strike off order with date, reason for closure, confirmation that all legal proceedings are complete, enclosure list (strike off order, PAN copy, TAN allotment letter), and signature block with name, designation, DIN/DPIN, place, and date.
4. How much is the cancellation fee for PAN card cancellation?
There is no prescribed fee for cancellation or surrender of PAN or TAN. The request for cancellation is submitted free of cost to the jurisdictional Income Tax Officer. However, if any tax dues or penalties are outstanding against the entity, those must be cleared before or along with the cancellation request. Check with the Income Tax Department for any updated requirements.