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Security Agency Payroll in Gurugram: Shift Processing, Guard Compliance, and Client Billing

Reviewed by CA and CS Team, Patron Accounting LLP ICAI & ICSI Registered| 15+ Years Experience| Last Updated: 02 April 2026 Verify Credentials →

Site-Wise Guard Pay: Basic + VDA per Haryana notification | Muster roll from 50-500 sites | 24/7 three-shift | Night premium | OT 2x

Universal PF/ESI: EPF 12%+12% on basic+VDA EPFO Gurugram | ESI 3.25%+0.75% all guards <Rs 21K ESIC Gurugram | UAN bulk generation

Client Billing: Guard cost + PF + ESI + bonus + gratuity + reliever + uniform + service charge reconciled with payroll per site

From Rs 15,000/mo: Small (100 guards) Rs 15,000 | Mid (500) Rs 25,000 | Large (2,000) Rs 45,000 | Enterprise custom | Facility Rs 20,000

Our Gurugram office on Golf Course Extension Road serves security agencies deploying guards across Cyber City, societies, malls – 10,000+ businesses with 4.9★ rating

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Security Agency Payroll in Gurugram – Overview

📌 TL;DR - Security Agency Payroll Services at a Glance

Site-wise guard payroll: Basic + VDA (Haryana, revised Jan/Jul) per category. 24/7 three-shift + reliever (1 per 6). EPF 12%+12% on basic+VDA EPFO Gurugram. ESI universal (<Rs 21K = all guards) ESIC Gurugram. Client billing: guard cost + PF + ESI + bonus 8.33% + gratuity + uniform + reliever + service charge 6-10%. PSARA documentation. No PT. 50,000+ guards. 60-80% annual attrition. From Rs 15,000/month.

Gurugram deploys 50,000+ guards: Cyber City corporates, residential societies (DLF/Unitech/BPTP/Emaar), malls (Ambience/MGF), hospitals, hotels, industrial. Most intensive payroll: 1 post = 3.5 guards. 100 sites = 100 muster rolls. Learn more about Security Agency Payroll across India.

Patron's Golf Course Extension Road office provides site-wise guard payroll with VDA tracking and client billing. For general payroll, see Payroll Services. For payroll processing, see Payroll Processing.

Content is reviewed quarterly for accuracy.

What Is Security Agency Payroll?

Site-wise salary processing for guards across multiple client locations with 24/7 shift management, VDA minimum wage compliance, reliever cost, universal ESI, muster roll consolidation, client billing reconciliation, and PSARA documentation. Both guard-facing (payslips, PF/ESI) and client-facing (cost sheets, billing). For TDS Return Filing, see our page.

For Gurugram agencies: 300 guards across 100 sites = 100 muster rolls consolidated. VDA changes every 6 months. Client billing must match payroll exactly. 60-80% attrition = continuous UAN/IP generation. For Statutory Audit, see our page.

Key Terms for Security Agency Payroll:

  • VDA: Variable Dearness Allowance. Revised Jan/Jul by Haryana government per CPI. Added to basic for minimum wage
  • Reliever: 1 per 6 guards for weekly off/leave. Cost = 1/6th of (basic+VDA) x 3. Included in billing
  • Universal ESI: Most guards <Rs 21K. 3.25%+0.75% on gross. Every guard registered ESIC Gurugram
  • 24/7 Post Cost: 3 guards (8-hr shifts) + 1/6th reliever = 3.5 guards per post
  • Client Billing: Salary + PF + ESI + bonus + gratuity + uniform + reliever + service charge (6-10%)
  • No PT: Haryana advantage. Eliminates compliance across hundreds of guards
APL-05 Security Agency Payroll
PSARA Ready Security

Who Needs Security Agency Payroll in Gurugram

Large agencies (SIS, G4S, Securitas, Tops, Prosegur) – 1,000-10,000+ guards. Multi-site. Client billing integration. For GST Registration Gurugram, see our page.

Mid-size agencies (200-1,000 guards) – Manual payroll errors in VDA, ESI, and billing. EPFO audit risk.

Facility management companies – Security + housekeeping + maintenance. Multi-category billing. For ITR Filing, see our page.

Event security – Temporary deployments. Rapid PF/ESI. Per-event payroll.

RWAs (DLF, Unitech, BPTP townships) – Direct-employed guards. Same statutory obligations as commercial. For Company Registration, see our page.

Security Agency Payroll Services Included

ServiceWhat We Do
Site-Wise Guard PayrollEach guard mapped to site/post/shift/category. Muster roll consolidation from 50-500 sites. Site-wise cost sheets
VDA Min Wage ComplianceHaryana notifications tracked. VDA revisions Jan/Jul applied on effective date. Client billing revised. Audit trail
Reliever Cost1 per 6 guards. Cost = 1/6th (basic+VDA) x 3. In payroll and billing. Without reliever = illegal OT
EPF for All Guards12%+12% on basic+VDA. EPFO Gurugram ECR. Bulk UAN generation (60-80% attrition). PF transfers
Universal ESI3.25%+0.75% on gross. All guards <Rs 21K. ESIC Gurugram. IP numbers. Medical benefits facilitated
24/7 Shift Payroll3-shift (morning/evening/night). Night premium. OT 2x. Weekly off rotation. Festival premium
Client Billing ReconciliationGuard salary + PF + ESI + bonus 8.33% + gratuity + uniform + reliever + service charge. Matches payroll
PSARA DocumentationWage registers, payslips, PF/ESI challans, attendance, deployment per PSARA inspection. License renewal ready
Our Process

How Security Agency Payroll Works in Gurugram

Patron delivers guard salary by 7th, PF/ESI by 15th, with site-wise billing reconciliation and VDA tracking for Gurugram security agencies.

Step 1

Setup Guard Master & Consolidate

Every guard mapped to client site, post, shift (morning/evening/night), category (armed/unarmed/supervisor). Muster rolls or biometric from 50-500 sites consolidated. Duty hours, shifts, OT, weekly off, leave verified. Reliever deployments tracked. Discrepancies flagged before processing.

Guards mappedAttendance consolidated
Onboarded01
Step 2

Compute Salary & Client Billing

Basic + VDA per Haryana notification. Night premium. OT 2x. PF 12%+12% on basic+VDA. ESI 3.25%+0.75% on gross (universal). Net per guard. Site-wise billing: guard cost + employer PF + ESI + bonus 8.33% + gratuity + uniform + reliever (1/6th) + service charge 6-10%. Reconciled with payroll.

Guard salary computedBilling generated
Monthly Close02
Step 3

Deposit Statutory & VDA Track

EPF by 15th EPFO Gurugram. ESI by 15th ESIC Gurugram. TDS by 7th (if applicable). Bonus provisioned monthly, paid annually by Nov 30. Gratuity provisioned. VDA revision monitoring Jan/Jul – guard wages and client billing updated on notification effective date. Challans archived for PSARA.

All depositedVDA tracked
Compliant03
Step 4

Returns, PSARA & Analytics

Monthly ECR/ESI. Quarterly Form 24Q. Form 16 for above-threshold guards. Bonus by Nov 30. Guard-wise compliance register per PSARA. Labour inspection readiness. Site-wise cost analytics. Attrition tracking (60-80% annual). Continuous UAN generation for new guards. F&F within 2 days for exits.

Returns filedPSARA ready
Year-End Ready04

Documents Required

  • PSARA License: Valid license from Haryana Home Department
  • PF/ESI Registration: EPFO/ESIC Gurugram establishment codes
  • Guard Master: Name, category, PAN, Aadhaar, UAN, bank, police verification
  • Site Deployment: Client-wise guard assignment, posts, shifts
  • Attendance: Muster rolls or biometric from all sites
  • Client Contracts: Billing rates, terms, VDA pass-through clauses

Common Security Agency Payroll Challenges

ChallengeImpactHow Patron Accounting Solves It
VDA Revision Delay1,000 guards x Rs 500 VDA increase x 2 months late = Rs 10L back-pay + interest. Client billing not revised = agency lossPatron tracks Haryana notifications. VDA applied on effective date. Client billing revised simultaneously
Multi-Site Attendance300 guards x 100 sites = 100 muster rolls. Mid-month transfers, relievers, AWOL. Manual consolidation = errorsCentralized consolidation. Discrepancies flagged before processing. Site-wise reconciliation automated
Universal ESI ManagementEvery new guard needs ESIC registration (500-1,000+ annually with 60-80% attrition). Missing even subset = ESIC demandBulk ESI registration. IP number generation automated. Contribution on total gross. Medical benefits tracked
Billing vs Payroll MismatchPF on basic only vs basic+VDA in billing formula. Even slight difference = agency under-recovery or client over-billingSingle computation engine for both payroll and billing. PF on correct base. Zero reconciliation gap
60-80% Attrition1,000 guards = 600-800 replacements/year. Each: UAN/IP generation + F&F within 2 days + PF transfer. Volume exceeds headcountStreamlined onboarding/offboarding. Bulk UAN/IP. F&F automated. PF transfer batch-processed

Security Agency Payroll Fees in Gurugram

Fee ComponentAmount
Small Agency (up to 100 guards)Rs 15,000 – Rs 22,000/month (site-wise payroll + PF/ESI + VDA tracking + client billing + payslips)
Mid Agency (100-500)Rs 25,000 – Rs 40,000/month (+ multi-site consolidation + reliever computation + bonus)
Large Agency (500-2,000)Rs 45,000 – Rs 75,000/month (+ billing reconciliation + PSARA documentation + analytics)
Enterprise (2,000+)Custom pricing (+ multi-state + client portal + audit support)
Facility ManagementRs 20,000 – Rs 40,000/month (multi-category: security + housekeeping + maintenance)

All fees and charges listed are indicative only and do not constitute a binding offer. Final amounts may vary depending on the volume of work and the complexity involved.

Professional service charges for drafting, filing, and representation are separate from the statutory fees. The exact fee depends on the complexity of the case, disputed amount, and number of hearings required. Contact us for a detailed quote.

Get a free Security Agency Payroll consultation - Call +91 945 945 6700 or WhatsApp us. No-obligation assessment.

Guard Categories

StageEstimated Timeline
Unarmed GuardBasic + VDA | PF yes | ESI yes (all) | Haryana min wage | VDA revisions Jan/Jul
Armed GuardBasic + VDA + 20-30% premium | PF yes | ESI yes | Weapon cert required
SupervisorFixed salary | PF yes | ESI if <21K | Multi-site oversight | Negotiated pay
RelieverSame as regular | PF yes | ESI yes | 1 per 6 guards | Cost in client billing
Control RoomShift-based | PF yes | ESI if <21K | Skilled rate | 24/7 shifts
Admin/AccountsFixed CTC | PF yes | ESI if <21K | Standard payroll | Market rate

VDA 2 months late for 1,000 guards = Rs 10L back-pay. ESI missing for 50 guards = ESIC demand for entire non-compliance period. PF error = 1%/month + 25% damages. Client billing mismatch = under-recovery or dispute. 60-80% attrition = 600-800 onboarding/offboarding cycles per year. Payroll compliance is both legal necessity and client retention tool.

Key Benefits

Why Choose Patron for Security Agency Payroll

Site-Wise Processing

50-500 site muster rolls consolidated. Guard mapped to site/post/shift. Site-wise cost sheets for client billing.

VDA Auto-Updated

Haryana notifications tracked. Jan/Jul revisions applied on effective date. Guard payroll and client billing updated simultaneously.

Billing = Payroll

Single computation for both. Guard cost + PF + ESI + bonus + gratuity + reliever + service charge. Zero reconciliation gap.

Guard Deployment Hub

Golf Course Extension Road: serving agencies deploying across Cyber City corporates, residential societies, malls, hospitals, and industrial estates.

Trusted by Gurugram Security Agencies

Trust Signals: 10,000+ Businesses | 4.9 Google Rating | 50,000+ Documents | 15+ Years

Trusted by Hyundai, Asian Paints, Bridgestone, and security agencies across Gurugram.

Offices in Pune, Mumbai, Delhi, and Gurugram serving PSARA-licensed agencies and facility management companies.

Patron vs Generic Payroll Providers

FactorPatron AccountingGeneric Payroll Provider
Site-Wise Processing50-500 sites consolidated with muster rollsSingle location, no multi-site capability
VDA TrackingHaryana revisions auto-applied Jan/JulManual, often delayed creating back-pay
Client BillingPayroll-reconciled billing per siteNot offered, agency manages separately
PSARA DocumentationGuard-wise compliance for inspectionStandard records, not PSARA-formatted

Related Services

Explore related services:

Legal & Compliance Framework

  • PSARA 2005: License from Haryana Home Dept. Payroll documentation for inspection. Wage registers, deployment records
  • EPF: 12%+12% on basic+VDA. EPFO Gurugram. ECR by 15th. 1%/month + 25% damages late
  • ESI: 3.25%+0.75% universal for guards. ESIC Gurugram. IP numbers. Medical benefits
  • Haryana Min Wages: VDA revised Jan/Jul per CPI. Category-wise (armed/unarmed/supervisor)
  • Code on Wages: OT 2x. Weekly off. F&F 2 days. Bonus 8.33-20% for <Rs 21K
  • No PT: Haryana advantage across entire guard workforce

Authority: epfindia.gov.in (EPFO)

FAQs – Security Agency Payroll in Gurugram

Get answers about guard salary, Professional Tax, cost, VDA revisions, post staffing, ESI, and PSARA documentation.

Quick Answers

Guard ki salary VDA se? Haan. Haryana notification mein basic + VDA per category. VDA Jan/Jul revise. PF/ESI naye rate pe.

24/7 post mein kitne guard? 3 regular (8-8-8) + reliever (weekly off ke liye). = 3.5 per post. 100 posts = 350 guards.

Client billing mein kya? Salary + PF (12%) + ESI (3.25%) + bonus (8.33%) + gratuity + uniform + reliever + service charge (6-10%).

VDA Revision Pending? Update Before Labour Inspection

VDA 2 months late x 1,000 guards = Rs 10L back-pay. ESI missing = ESIC demand. PF error = 1%/month + damages. Billing mismatch = under-recovery. 60-80% attrition = continuous processing. Client compliance reviews demand monthly PF/ESI proof.

Get started – Call +91 945 945 6700 or WhatsApp us.

Get Expert Security Agency Payroll in Gurugram

Security agency payroll in Gurugram addresses the site-wise, shift-based, compliance-intensive needs of 50,000+ guards across corporates, residential societies, malls, hospitals, and industrial estates.

Patron's Golf Course Extension Road office provides VDA-tracked guard payroll with client billing reconciliation and PSARA inspection documentation.

With offices in Pune, Mumbai, Delhi, and Gurugram, 10,000+ businesses served, and 4.9 Google rating, Patron delivers site-wise security payroll that matches billing to compliance.

Book a Free Consultation - No Obligation.

Security Agency Payroll Across India

Patron Accounting provides site-wise guard payroll with VDA tracking and client billing reconciliation in major cities.

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Content Created: 02 April 2026  |  Last Updated: 02 April 2026  |  Next Review: 02 July 2026  |  Reviewed By: CA & CS Team, Patron Accounting LLP

This content is reviewed every 6 months for VDA revision updates, Haryana minimum wage notifications, and PSARA compliance changes. Freshness Tier: 2.

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