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    Format · chartered accountant's certificate

    Solvency Certificate Format (Word, Every Value Shown as X)

    The full text of a solvency certificate as a chartered accountant issues it, with every name, number, address and date shown as X, for a bidder, contractor or surety who wants to see the document before asking for one.

    • Every block, in writing order, from the letterhead to the office band at the foot
    • Nothing here can be mistaken for an issued certificate: no name, no figure, no signature, no UDIN
    • Read it on screen, print it, or take the Word file once it is released
    Download the Word format Get it prepared by a CA

    Written by Subham JhunjhunwalaReviewed by CA Sundram GuptaReviewed on Last updated

    What it contains

    What a CA solvency certificate format contains

    A solvency certificate is a one-page letter on the chartered accountant's letterhead, headed "To Whomsoever It May Concern". One paragraph names the person, firm or company certified, with PAN and address, and the date the statement speaks to. A table then lists the assets in two groups, liquid and immovable, and a second table the loans and any charge on those assets. One line certifies solvency to a stated sum, in figures, as at that date. It closes with the purpose it is issued for and the signature block: firm registration number, membership number and UDIN, with the firm's offices in a band at the foot.

    The eight blocks below are the order a chartered accountant writes them in, and the order the format on this page follows.

    What the format does not do

    • It does not name a sum of its own. The sum comes from the tender clause, the licence rule or the court's direction.
    • It is not the bank's solvency certificate or the revenue office's; those are different documents on their issuer's own paper.
    • It carries no UDIN. A certificate without a genuine UDIN is not a chartered accountant's certificate.

    1. Letterhead

      The firm's name, "Chartered Accountants", and the firm's website at the top right.

      See it in the format

    2. Heading

      "To Whomsoever It May Concern", centred. The body relying on it is named in the purpose line at the end.

      See it in the format

    3. Certifying paragraph

      Who is certified (name, PAN, address), what was produced, and the date the statement of assets and liabilities speaks to.

      See it in the format

    4. A. Assets

      Two groups: liquid and near-liquid (bank, deposits, shares or mutual funds); immovable, one row per property with the share held. Then Total Assets (A).

      See it in the format

    5. B. Liabilities and charges

      Loans and liabilities as one figure, and a line for any charge or encumbrance on the assets above. Then Total Liabilities (B).

      See it in the format

    6. C. Solvency

      Net assets as the formula, Total Assets (A) less Total Liabilities (B), then one line: solvent to the extent of INR X/-.

      See it in the format

    7. Closing line

      Issued on the records the applicant provided, for the stated purpose only: tender, bank or court.

      See it in the format

    8. Signature block and office band

      The firm, its registration number, the signing partner, membership number, UDIN, date and place; the head and branch offices in a band at the foot.

      See it in the format

    Format preview

    The format, block by block, every value shown as X

    Text, not a picture. Every name, number, address and date is shown as X inside a grey chip; the blocks, their wording and their order are what you read.

    Print it on one A4 sheet to read the layout on paper: only the format block prints, with the chips kept grey.

    Format preview · not an issued certificate
    XXXXXX XXXXXXXXXX XXXChartered Accountants
    XXX.XXXXXXXXXXXXXXXXX.XXX

    To Whomsoever It May Concern

    This is to certify that XX. XXXXX XXXXXX XXXXXXXXX, holder of PAN: XXXXXXXXXX presently residing / having its principal place of business at XXXX XX, XXXXXXXX XXXXXXXXX, XXXXXXX XXXX, XXXX - XXXXXX. Based on the financial information, records, and supporting documents produced before me, including bank statements, valuation reports, property documents and other relevant records, I hereby certify that the statement of assets and liabilities of XXXXX XXXXXX XXXXXXXXX as at XX-XXXXXXXX-XXXX is as follows:

    A. Assets

    A. Assets, two groups, every figure shown as X
    ParticularsINR
    1. Liquid and Near-Liquid Assets
    Savings Bank balanceX,XX,XXX.XX
    Term DepositXX,XX,XXX.XX
    Investment in Shares / Mutual FundsXX,XX,XXX.XX
    2. Immovable Assets
    XXXX XX. XXX, XXXXXXXX XXXXXXX, XXXXXX XXXX, XXXXXXX, XXXX - XXXXXX (XX% share)XX,XX,XXX.XX
    XXXX XX. XXX, XXXXXXXX XXXXXXX, XXXXXX XXXX, XXXXXXX, XXXX - XXXXXX (XXX% share)X,XX,XX,XXX.XX

    Total Assets (A):INRX,XX,XX,XXX.XX

    B. Liabilities and Charges

    B. Liabilities and charges, every value shown as X
    ParticularsINR
    Loans and LiabilitiesXX,XX,XXX.XX
    Charges / encumbrances on the assets aboveXXX

    Total Liabilities (B):INRXX,XX,XXX.XX

    C. Solvency

    Net Assets = Total Assets (A) – Total Liabilities (B)

    XXXXX XXXXXX XXXXXXXXXis solvent to the extent of INRX,XX,XX,XXX/-

    This certificate has been issued by us based on the records provided to us by the assessee, for the purpose of XXXXXX only.

    FOR M/S.XXXXXX XXXXXXXXXX XXX Chartered Accountants (Firm's Registration No.XXXXXXX)
    XX XXXXXX XXXXX Partner Membership No.XXXXXX UDIN:XXXXXXXXXXXXXXXXXX Date:XX.XX.XXXX Place :XXXX
    Head officeXXX, XXXXXXX XXXXXXXX, XXXXXXXX XXXX, XXXX - XXXXXX
    Branch officesXXX, XXXXXXX XXXX, XXXXXX - XXXXXXXXX, XXXXXXXX XXXXXX, XXXXX - XXXXXXXXX, XXXXXX XXXX, XXXXXXXX - XXXXXXXXX, XXXXX XXXXXXX, XXXXXXXXX - XXXXXXXXX, XXXX XXXXXX, XXXX - XXXXXX

    This format is unsigned and carries no UDIN. A real certificate carries the signing chartered accountant's signature and stamp and an 18-digit UDIN generated on the ICAI portal for that certificate alone, which the reader can verify at udin.icai.org. Nothing on this page can be filled in and submitted as a certificate.

    Filling the blanks

    What each clause certifies

    Each grey chip in the format is a blank. This is what goes into it, who supplies it, and what the chartered accountant checks before it is written in.

    The person certified, and the date

    The blank
    Full legal name as on the PAN card, the PAN, the residential or principal business address, and the date the statement of assets and liabilities speaks to.
    Who supplies it
    You supply the name, PAN and address; the date is agreed with the chartered accountant so that the certificate falls inside the window the reader allows.
    What is checked
    The certificate speaks to a stated date; the reader decides how recent it must be. No law fixes a validity period, so the date is chosen from the tender clause or the court's direction, not from habit.

    The liquid and near-liquid assets

    The blank
    One figure each for the savings bank balance, term deposits, and shares or mutual funds, as at the date.
    Who supplies it
    You, with the bank statement, the deposit receipts and the demat or fund statement for that date.
    What is checked
    Every figure is traced to a statement for the date named. A line with no record behind it is left out, and the total falls accordingly.

    The immovable assets, one row each

    The blank
    The full address of each property, the share held in brackets, and its value.
    Who supplies it
    You, with the title deed, the index II or sale deed showing the share, and the valuation report or the basis of the value used.
    What is checked
    That the share written in brackets is the share the deed shows. Only that share of the value counts; a jointly held property is never shown at its full value.

    Loans, and the charges on the assets

    The blank
    Loans and liabilities as one figure; then nil, or the details of any charge or encumbrance on the assets listed above.
    Who supplies it
    You, with the loan statements, and the written confirmation that no other charge exists on the assets.
    What is checked
    That what is charged is shown as charged. The reader can then see what remains free; a certificate that hides a charge is the one most often challenged later.

    The sum solvency is certified to

    The blank
    The net assets, Total Assets (A) less Total Liabilities (B), and the amount to which solvency is certified, in figures, ending "/-".
    Who supplies it
    The reader, in effect: the tender clause, the licence rule or the court's direction names the sum you must show.
    What is checked
    That the net assets cover the sum named. The line certifies solvency to that sum, never to an open figure, and the sum is written in figures only.

    The purpose, and the signature block

    The blank
    The purpose in the closing line (tender, bank or court); then the firm's registration number, the signing partner's name and membership number, the UDIN, the date and the place.
    Who supplies it
    You name the purpose; the chartered accountant alone fills the signature block. The UDIN is generated on the ICAI portal for this one document after it is signed.
    What is checked
    That the UDIN matches the document. The reader enters it on the ICAI portal and sees the signing member, the date and the document type, without contacting you or the firm. The certificate is issued under the ICAI Guidance Note on Reports or Certificates for Special Purposes (Revised 2016), which is why it states the records produced and the purpose it is issued for.

    When this is not the document

    When a bank, court or revenue office wants a different document

    Three other papers are also called a solvency certificate. Each comes from a different issuer on its own format, and this page's format is not a substitute for any of them.

    Issued by your bank

    Bank solvency certificate

    Your bank issues it on its own letterhead, in its own format, from your account history and the deposits it holds. A tender that says "solvency certificate from a scheduled bank" means this one, and no chartered accountant's certificate replaces it.

    Issued by the state revenue office

    Revenue department solvency certificate

    The Tahsildar or sub-divisional office issues it under the state's own rules, usually against land records, for sureties and certain licences. It is a state document with its own application, fee and form.

    Prescribed by the acceptor

    A format the acceptor prescribes

    Some tender documents, licensing rules and court orders print their own wording for the certificate and the surety's declaration. If the acceptor gives its own format, use it; the chartered accountant certifies on that wording, and this page's format is only a guide to what the blocks mean.

    We do not obtain the bank-issued or the revenue-department solvency certificate for clients; we only explain them. This page describes those documents and does not offer to obtain them.

    Take a copy

    Download the Word format

    No form, no e-mail address, no sign-up. The file opens as it is shown above, with every value shown as X, for you to read against the document that asks you for the certificate.

    Word format (.docx)The format above as an editable document, every value shown as X.Download (Word)
    Print from this pageAvailable now: one A4 sheet, the format block only, chips kept grey.

    What the file is for

    • Reading the blocks against the tender, licence or court document that asks for the certificate, so you know which sum and which date it must carry.
    • Preparing the statement of assets and liabilities in the same line order, with the record for each line ready.
    • Showing a reader what a chartered accountant's certificate contains, before one is issued.

    It is not a certificate. Filling in the blanks yourself produces nothing a tender committee or court will accept; the document only becomes a certificate when a chartered accountant examines the records, signs it and generates its UDIN.

    Need the certificate itself? A chartered accountant examines your records, writes the sum the acceptor named and signs with a UDIN.

    Get it prepared by a CA

    Written by Subham Jhunjhunwala · Reviewed by CA Sundram Gupta

    Reviewed on: Last updated: Applies to: a chartered accountant's solvency certificate issued in India

    The format on this page follows the pattern of Patron's own certificates and is issued under the ICAI Guidance Note on Reports or Certificates for Special Purposes (Revised 2016). Its wording is confirmed by the reviewing chartered accountant before it is published.