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Change in Registered Office in Gurugram: Within City, Inter-City, and Inter-State

Reviewed by CA and CS Team, Patron Accounting LLP ICAI & ICSI Registered| 15+ Years Experience| Last Updated: 03 April 2026 Verify Credentials →

Within City: Board Resolution + Form INC-22 within 15 days - simplest scenario

Inter-City: Special Resolution + MGT-14 + INC-22 within Haryana

To Delhi: NOW inter-state from Feb 2026: SR + INC-23 (RD approval) + INC-22 + INC-28 + MOA amendment

ROC: ROC Haryana at Chandigarh (from 16 Feb 2026, previously ROC Delhi-Haryana combined)

Registered office changes across all 4 scenarios. ROC restructuring expertise for Gurugram-Delhi shifts.

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Overview Within City Inter-State Services ROC Impact Documents Post-Change Fees Timeline Why Patron Comparison FAQs

Registered Office Change in Gurugram: Scenarios, Forms, and ROC Jurisdiction Impact

📌 TL;DR - Change in Registered Office in Gurugram Services at a Glance

Changing the registered office is governed by Section 12 (within state) and Section 13 (inter-state). For Gurugram companies, the process varies by scenario: within same city requires only Board Resolution + INC-22 (15 days). Inter-city within Haryana needs Special Resolution + INC-22. Shifting from Gurugram to Delhi - previously a simple within-ROC process - is NOW an inter-state transfer requiring RD approval via INC-23, MOA amendment, newspaper notices, and INC-28. This critical change results from the ROC restructuring effective 16 February 2026.

The MCA notification (effective 16 February 2026) separated Haryana from the combined Delhi-Haryana ROC. Gurugram companies now fall under ROC Haryana at Chandigarh. For a comprehensive overview, refer to our Change in Registered Office national guide.

Scenario	Resolution	Forms	Timeline	Gurugram Example
Within same city	Board Resolution	INC-22	7-15 days	Sector 44 to Golf Course Road
Inter-city (same state)	Special Resolution	MGT-14 + INC-22	15-20 days	Gurugram to Faridabad
Inter-state	Special Resolution	MGT-14 + INC-23 + INC-22 + INC-28	45-90 days	Gurugram to Delhi (NOW inter-state!)

Critical February 2026 Change: A Gurugram company shifting to Delhi is now making an inter-state transfer requiring Regional Director approval, MOA amendment, newspaper publication, creditor notices, and INC-23/INC-28 filing. Previously, this was a simple intra-ROC shift requiring only INC-22. ICSI has represented to MCA requesting exemption, but as of April 2026, no exemption has been granted.

Content is reviewed quarterly for accuracy.

Scenario 1: Within Same City (Gurugram to Gurugram)

The most common and simplest scenario. Example: shifting from Sector 44 to Golf Course Road, or DLF Cyber City to Sohna Road.

Step 1: Board Meeting - pass resolution approving the address change within Gurugram.

Step 2: File Form INC-22 with ROC Haryana at Chandigarh within 15 days. Attach: Board Resolution, NOC from premises owner, rent/lease agreement, utility bill (not older than 2 months).

Step 3: ROC verifies and updates MCA Master Data (5-10 working days).

No Special Resolution, no MGT-14, no INC-23 required. Board-level decision only. Completed in 7-10 working days. Learn more about Private Limited Registration.

Scenario 2: Inter-City Within Haryana (e.g., Gurugram to Faridabad) requires Special Resolution (75%) + MGT-14 + INC-22. Timeline: 15-20 days. Same ROC Haryana at Chandigarh handles both cities. See Annual Compliance for ongoing ROC requirements.

Key Terms for Change in Registered Office in Gurugram:

Section 12: Registered office requirements and within-state address change provisions.

Section 13: Inter-state registered office change requiring MOA alteration and RD approval.

Form INC-22: Verification of Registered Office - filed for all address changes.

Form INC-23: Application to Regional Director for inter-ROC/inter-state shifts.

Form INC-28: Filing of RD order with both old and new ROCs for inter-state transfers.

Office Change Gurugram Filing

Scenario 3: Gurugram to Delhi (Now Inter-State!)

This is the most impacted scenario post-February 2026. Gurugram (ROC Haryana Chandigarh) and Delhi (ROC South/Central Delhi) are now separate state jurisdictions.

Step 1: Board Meeting to propose shift and authorise EGM.

Step 2: EGM passes Special Resolution to shift from Haryana to Delhi and amend MOA (state clause).

Step 3: File MGT-14 with ROC Haryana within 30 days.

Step 4: File INC-23 with Regional Director Northern Region-1. Attach: resolutions, altered MOA, creditor list, Chief Secretary intimation.

Step 5: Publish newspaper notices (English + vernacular). Serve individual creditor notices. Allow 21 days for objections.

Step 6: RD processes application (30 days if no objections).

Step 7: File INC-22 with new Delhi ROC within 60 days of RD approval.

Step 8: File INC-28 with BOTH ROCs. New ROC issues Fresh COI.

Timeline: 45-90 days. Dramatically longer than pre-Feb 2026. Companies planning Gurugram-to-Delhi shift should start early.

ICSI Representation: ICSI has formally requested MCA to exempt companies from RD approval where the jurisdiction change is purely administrative. As of April 2026, no exemption has been granted. Follow current procedure.

Registered Office Change Services in Gurugram

Service	What We Do
Within-City Office Change (INC-22)	Board Resolution, INC-22 filing with ROC Haryana, MCA Master Data update. 7-15 days
Inter-City Within Haryana (MGT-14 + INC-22)	Special Resolution, EGM management, MGT-14 and INC-22 filing. 15-20 days
Gurugram to Delhi (Full INC-23)	Complete Section 13: SR, MGT-14, INC-23, newspaper, creditor notices, RD liaison, INC-22 + INC-28, Fresh COI. 45-90 days
Delhi to Gurugram (Inter-State)	Same inter-state process in reverse. INC-23 with RD, newspaper notices, INC-22 with ROC Haryana, Fresh COI
Post-Change Updates	GST amendment (15 days), PAN/TAN update, bank KYC, Shops and Establishment, EPFO/ESIC address
ROC Jurisdiction Advisory	Which scenario applies after Feb 2026 restructuring and implications for your relocation plan

Our Process

ROC Jurisdiction Restructuring - Impact on Gurugram

The February 2026 ROC restructuring has fundamentally changed the compliance landscape for Gurugram-Delhi company shifts.

Before

Pre-February 2026: Combined ROC

Gurugram and Delhi were under combined ROC Delhi-Haryana. Shifting between them was a simple within-ROC process: Board Resolution + INC-22 only. No RD approval, no MOA amendment, no newspaper notices. Completed in 7-15 days.

Same ROC jurisdictionINC-22 only

7-15 Days◀

After

Post-February 2026: Separate ROCs

ROC Haryana at Chandigarh (Gurugram) and ROC South/Central Delhi are now separate jurisdictions in separate states. Gurugram-to-Delhi shift requires: Special Resolution, MGT-14, INC-23 (RD approval), newspaper publication, creditor notices, INC-22 + INC-28, MOA amendment, Fresh COI.

Inter-state processRD approval required

45-90 Days▶

Documents Required by Scenario

Document	Within City	Inter-City	Inter-State
Board Resolution	Required	Required	Required
Special Resolution	Not needed	Required	Required
Form INC-22	Required (15 days)	Required (30 days)	Required (60 days after RD)
Form MGT-14	Not needed	Required	Required
Form INC-23	Not needed	Not needed	Required (RD approval)
Form INC-28	Not needed	Not needed	Required (both ROCs)
NOC from Premises Owner	Required	Required	Required
Rent/Lease Agreement	Required	Required	Required
Utility Bill (<2 months)	Required	Required	Required
Altered MOA	Not needed	Not needed	Required
Newspaper Publication	Not needed	Not needed	Required

Coworking tip: Many Gurugram companies operate from coworking spaces (WeWork, 91springboard, Innov8). Ensure the NOC is from the coworking operator (not building owner), the lease is in the company's name, and the utility bill reflects the specific unit. MCA may reject INC-22 if address proof doesn't clearly establish the company's right to use the premises.

Post-Change Compliance Checklist

Challenge	Impact	How Patron Accounting Solves It
GST Amendment (Principal Place)	Must update within 15 days. Inter-state = new GSTIN required	File GST amendment on gst.gov.in. For Gurugram-to-Delhi: cancel Haryana GSTIN, obtain new Delhi GSTIN
PAN/TAN Address Update	Update within 30 days via NSDL/UTIITSL	Apply for PAN correction with new address proof
Bank KYC Update	All bank accounts need address update immediately	Submit new address proof and MCA Master Data printout to each bank
Shops and Establishment	Re-register at new Gurugram location within 30 days	Apply for new registration with Gurugram Municipal/Labour Department
Company Name Board	Section 12(3): display name + address at new premises immediately	Paint or affix in English + Hindi. Rs 1,000/day penalty for non-compliance

Cost of Registered Office Change in Gurugram

Fee Component	Amount
Within Same City (INC-22 only)	Starting from INR 2,999 (Exl GST and Govt. Charges)
Inter-City Within Haryana (MGT-14 + INC-22)	Starting from INR 4,999 (Exl GST and Govt. Charges)
Gurugram to Delhi / Inter-State (Full INC-23)	Starting from INR 9,999-14,999 (Exl GST and Govt. Charges)
Post-Change GST/PAN/Bank Updates	Starting from INR 2,000-3,000 (Exl GST and Govt. Charges)
Patron Accounting Professional Fees	Starting from INR 2,999 (Exl GST and Govt. Charges)
Government Filing Fees	Rs 200-5,000 (based on scenario and capital slab)

All fees and charges listed are indicative only and do not constitute a binding offer. Final amounts may vary depending on the volume of work and the complexity involved.

Professional service charges for drafting, filing, and representation are separate from the statutory fees. The exact fee depends on the complexity of the case, disputed amount, and number of hearings required. Contact us for a detailed quote.

Get a free Change in Registered Office in Gurugram consultation - Call +91 945 945 6700 or WhatsApp us. No-obligation assessment.

Timeline by Scenario

Stage	Estimated Timeline
Within Same City	7-15 days: Board Meeting (D1) → INC-22 (D2-3) → ROC update (D7-15)
Inter-City Within Haryana	15-20 days: Board (D1) → EGM+SR (D3-7) → MGT-14 (D8-10) → INC-22 (D10-12) → ROC (D15-20)
Gurugram to Delhi (Inter-State)	45-90 days: Board (D1) → EGM+SR (D3-7) → MGT-14 (D8) → INC-23+newspaper (D10-15) → RD (D15-60) → INC-22+INC-28 (D60-90)

Critical: INC-22 must be filed within 15 days for within-city changes - Rs 1,000/day penalty for delay. The ROC restructuring from 16 February 2026 makes Gurugram-to-Delhi an inter-state process (45-90 days vs previous 7-15 days). Identify the correct scenario before starting. GST amendment required within 15 days.

Key Benefits

Why Choose Patron Accounting for Office Change in Gurugram?

Gurugram Office

Golf Course Extension Road - handling office changes for companies across Cyber City, Golf Course Road, Sohna Road, Udyog Vihar, and relocations to/from Gurugram.

ROC Restructuring Expert

One of few Gurugram firms with immediate expertise in the Feb 2026 ROC restructuring, including inter-state implications for Gurugram-Delhi shifts.

All 4 Scenarios

From simple within-city INC-22 to complex inter-state Section 13 with RD approval, newspaper publication, and multi-ROC coordination.

Post-Change Coordination

GST amendment, PAN update, bank KYC, Shops and Establishment re-registration included in engagement.

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"Moved from Sector 44 shared office to Golf Course Extension Road. Patron filed INC-22 within 3 days and MCA was updated in 10 days. Simple and fast."
- Startup, Gurugram

"Delhi-registered company wanted to shift to Gurugram after ROC restructuring. Patron explained this is now inter-state, managed INC-23 with Regional Director, completed transfer in 60 days. Without them, we would have filed wrong forms."
- IT Company, DLF Cyber City

Patron vs Other CS Firms for Office Change in Gurugram

Factor	Patron Accounting	Typical CS Firm
ROC Restructuring Knowledge	Immediate expertise post-Feb 2026	May not be aware of implications
Inter-State Process	End-to-end INC-23 + RD + dual ROC	May only handle INC-22
Post-Change Updates	GST, PAN, bank, Shops Act included	Office change form only
Pricing	From Rs 2,999 (within city) transparent	Variable
Timeline Management	Guaranteed milestones per scenario	Uncertain delivery

Related Services

Change in Registered Office (National) - Broader overview
Private Limited Registration - New incorporation
Change in Authorised Capital - Capital restructuring
Annual Compliance - ROC annual returns
GST Registration - GST address update

Legal and Compliance Framework

Governing Law: Companies Act, 2013 | Companies (Incorporation) Rules, 2014

Key Sections: Section 12 (registered office + within-state change) | Section 13 (inter-state - MOA alteration) | Section 12(5) (inter-ROC within state)

Forms: INC-22 (office verification/change) | MGT-14 (Special Resolution) | INC-23 (RD application) | INC-28 (RD order filing) | INC-26 (newspaper notice)

ROC: ROC Haryana at Chandigarh (from 16 Feb 2026) | roc.haryana@mca.gov.in

Regional Director: Northern Region-1 (for Haryana and Delhi)

Portal: MCA V3 - mca.gov.in

Penalties:

Late INC-22 (Section 12(9)): Rs 1,000 per day of delay after 15-day window.

No name board (Section 12(8)): Rs 1,000 per day continuing default.

Haryana/Gurugram: ROC jurisdiction restructuring (MCA notification 23 Oct 2025, effective 16 Feb 2026) separated Delhi-Haryana. Any Gurugram-Delhi shift is now inter-state under Section 13.

FAQs - Change in Registered Office in Gurugram

Common questions about registered office change scenarios, forms, and ROC restructuring impact for Gurugram companies.

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How to change registered office within Gurugram?

For within-city shift (e.g., Sector 44 to Golf Course Road), only Board Resolution + Form INC-22 with ROC Haryana within 15 days. No Special Resolution, no MGT-14, no INC-23. Simplest scenario. Patron completes in 7-10 working days.

Is Gurugram to Delhi now inter-state?

Yes. From 16 February 2026, Gurugram (ROC Haryana Chandigarh) and Delhi (ROC South/Central Delhi) are separate state jurisdictions. Requires Section 13: Special Resolution, INC-23 with RD approval, newspaper notices, MOA amendment, INC-28 with both ROCs. Takes 45-90 days.

What documents are needed for INC-22?

Board Resolution (or Special Resolution for inter-city), NOC from premises owner, rent/lease agreement in company's name, utility bill not older than 2 months, and proof of address. Digitally signed by Director and CS/CA certified.

What is the penalty for late filing?

Under Section 12(9): Rs 1,000 per day of delay after the 15-day window. A 30-day delay = Rs 30,000 in penalties. For inter-city (30 days) and inter-state (60 days after RD), same daily penalty applies for delays beyond the prescribed period.

Do I need to update GST after office change?

Yes. GST principal place of business must be amended within 15 days. For inter-state shifts (Gurugram to Delhi), a new GSTIN in Delhi is required and the Haryana GSTIN must be cancelled.

Can I change office if annual returns are pending?

For within-city and inter-city, no explicit restriction. For inter-state (Section 13), scrutiny may apply. Best practice: clear all pending ROC filings before initiating any office change.

How long does each scenario take?

Within same city: 7-15 days. Inter-city within Haryana: 15-20 days. Gurugram to Delhi (inter-state): 45-90 days. Inter-state depends on RD processing, newspaper publication, and 21-day creditor objection window.

Does the company need a name board?

Yes. Under Section 12(3), company name and registered office address must be displayed on the outside of every office in English + Hindi. Must be done immediately upon moving. Non-compliance: Rs 1,000/day penalty.

Quick Answers

Gurugram mein office shift karne ka process kya hai? Same city: Board Resolution + INC-22, 15 din mein. Delhi shift ab inter-state hai (Feb 2026 se) - INC-23, RD approval, newspaper, 45-90 din.

Kya Gurugram se Delhi shift ab inter-state hai? Haan. 16 Feb 2026 se ROC alag ho gaye. Ab Section 13 ka poora process follow karna padega.

Kitna time lagta hai? Same city: 7-15 din. Inter-city Haryana: 15-20 din. Gurugram to Delhi: 45-90 din.

File INC-22 Within 15 Days - Rs 1,000/Day Penalty for Delay

INC-22 must be filed within 15 days for within-city changes. The ROC restructuring from 16 Feb 2026 makes Gurugram-to-Delhi an inter-state process (45-90 days). Identify the correct scenario BEFORE starting. GST amendment required within 15 days. Name board must be displayed immediately at new premises.

Call +91 945 945 6700 or WhatsApp us to get started.

Get Expert Registered Office Change in Gurugram

Changing the registered office ranges from a simple 7-day INC-22 filing (within Gurugram) to a complex 45-90 day inter-state process (Gurugram to Delhi). The February 2026 ROC restructuring has made this distinction critical for every Gurugram company planning a relocation.

Patron Accounting's Gurugram office on Golf Course Extension Road provides end-to-end registered office change services across all four scenarios, including ROC restructuring advisory, INC-22/INC-23 filing, Regional Director liaison, and post-change compliance coordination.

With 10,000+ businesses served, a 4.9 Google rating, and 50,000+ documents filed, Patron Accounting LLP is a trusted corporate compliance partner for companies across Gurugram, NCR, and India.

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Content Created: 03 April 2026 | Last Updated: 03 April 2026 | Next Review: 03 July 2026 | Reviewed By: CA & CS Team, Patron Accounting LLP

This page is reviewed quarterly. Section 12/13 procedure, ROC Haryana jurisdiction, INC-22/INC-23 forms, and ICSI representation status are verified against the latest MCA notifications.