NGO Accounting Services in Gurugram

Pay a programme salary from the wrong account and the foreign contribution position is compromised long before anyone notices. NGO bookkeeping work for Gurugram trusts fixes the payment discipline first: every disbursement mapped to a project cost centre, an approval trail behind each, and a monthly check of spend against the sanctioned budget line. A donor asking mid-year for spend by head is answered from the ledger, as fund tracking for grant recipients shows.

Mix restricted money with general funds and the cost is not a late fee. It is a grant returned and a funder that does not renew. Trust accounting in Gurgaon is therefore scoped around fund count, project count and the bank accounts running in parallel. Registration renewals, and any state matter before Haryana Excise and Taxation, sit outside the recurring retainer.

NGO accounting services in Gurgaon fit organisations that answer to their funders as much as to the tax department. Most are trusts, societies and Section 8 companies whose incoming money carries conditions and cannot simply pool into one general fund.

• Trusts on Golf Course Road that just received a first foreign grant, now running an FCRA designated account.
• Section 8 companies juggling several donor projects, each grant tied to its own approved budget.
• NGOs issuing utilisation certificates to donors and collecting them back from implementing partners.
• Registered charities filing the annual donation statement so donors can claim 80G relief.
• Societies whose auditor needs Form 10B because foreign contribution has changed the report form.
• CSR-funded foundations around Sohna Road reporting to corporate donors on how each budget was spent.
• Trusts holding corpus gifts with written donor directions that cannot be spent as ordinary income.

Donor records and corpus letters govern the accounting, and Haryana adds only an establishment registration and a labour welfare contribution that falls monthly.

• Record of voluntary contributions with donor name, address and PAN, split into corpus, restricted and unrestricted
• Corpus donation letters carrying the donor's specific written direction
• Grant sanction letters, donor agreements and approved project budgets with restriction conditions
• FCRA designated account statement (SBI Sansad Marg, New Delhi) and all FCRA utilisation account statements
• Prior year Form FC-4 annual return with its FCRA asset and utilisation schedules
• Utilisation certificates issued to donors, and UCs plus expense statements collected from sub-grantees / implementing partners
• Bank statements for every account, separated into domestic and FCRA accounts
• Registration certificate (Form F) under the Punjab Shops and Commercial Establishments Act, 1958 as applicable to Haryana
• Haryana Labour Welfare Fund MONTHLY contribution challan and the contribution statement

A Gurugram trust with a handful of restricted fund heads starts NGO accounting at INR 2,499, priced by scope rather than location. More grants and separate fund heads raise the tier. Haryana levies no profession tax, so only Shops Act or LWF registration sits outside, billed at actuals. Book a scope call on +91 94594 56700.

Fees exclude GST and government charges. Final quote confirmed after a scoping review.

All fees and charges listed are indicative only and do not constitute a binding offer. Final amounts may vary depending on the volume of work and the complexity involved.

Professional accounting and compliance charges are scoped to your number of entities, funding stage and monthly transaction volume, and are separate from statutory and government charges. Contact us for a detailed, fixed quote.

Get a free NGO and Non-Profit Accounting consultation - Call +91 945 945 6700 or WhatsApp us. No-obligation assessment.

A Gurugram trust or society runs its staff payroll without profession tax but tracks Haryana's monthly Labour Welfare Fund contribution, a small local line beneath a heavily central compliance. What defines these books is the exemption regime and, where foreign money is involved, the FCRA rules.

So the framework joins a light Haryana payroll layer to the trust exemption and reporting duties. Income applied to charitable objects is exempt, foreign donations sit in a ring-fenced account, and the trust files an audit report in Form 10B, which is why Fund-Based Accounting keeps restricted and unrestricted funds apart. NGO accounting services in Gurgaon answer to the provisions below.

• Sections 11, 12 and 12AB, Income-tax Act 1961A 12AB-registered trust or society is exempt on income applied to charitable objects, subject to the 85% application rule.
• Foreign Contribution (Regulation) Act 2010Foreign donations require FCRA registration or prior permission, a designated SBI New Delhi account and annual reporting in Form FC-4.
• Section 12A(1)(b) with Form 10B/10BBThe trust files an audit report in Form 10B or 10BB, and fund accounting keeps restricted and unrestricted funds apart.
• No profession tax in Haryana; Haryana Labour Welfare FundStaff salaries carry no profession tax but the monthly Labour Welfare Fund contribution is tracked.
• Section 80G with Form 10BD, Income-tax Act 196180G approval lets donors deduct their gift, and the trust reports each donation in Form 10BD. Full national detail sits on the parent NGO page.

Official sources: Ministry of Corporate Affairs · Income Tax Department · GST Portal · Startup India (DPIIT)

TDS / TCS deposit (Challan ITNS-281) is due 7th of every month (30 April for March). Provident Fund (ECR) and ESI contribution is due 15th of every month. GSTR-3B (summary return and tax payment) is due 20th monthly for turnover above Rs 5 crore; 24th quarterly under QRMP for turnover up to Rs 5 crore (Category Y). Patron tracks each against your books so nothing is reconstructed after the fact. Call +91 94594 56700 to set up a filing-reminder schedule.

Payroll stops being a single line. Where staff work across grants, NGO accounting services in Gurgaon split each salary by the time actually recorded against each project code. The month then closes with programme costs a funder will accept and a clear administrative share that stands up when the accounts are reviewed.

A renewal decision is taken on the closing position of the last grant: what remains unspent, what was committed but not disbursed, and whether the balance carries. Those three figures come off a trial balance kept fund by fund, and society accounting in Gurgaon puts them before the board, not only the funder.

What each donor expects to see, and when, is settled at the outset. Donor reporting periods rarely match the Indian financial year, so the ledger produces both views from one set of entries. That is agreed before any month is posted under our fund accounting for charities.