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Board Resolution for No Objection Certificate (NOC)
CERTIFIED TRUE COPY OF THE BOARD RESOLUTION
Passed at the Meeting of the Board of Directors of the Company
________________
CIN: ________________
Registered Office Address: ________________
CERTIFIED TRUE COPY OF THE BOARD RESOLUTION
Passed at the Meeting of the Board of Directors of
________________ held on
__________ at
__________ at the Registered Office of the Company.
NO OBJECTION CERTIFICATE FOR USE OF PREMISES AS REGISTERED OFFICE
The Chairperson informed the Board that ________________, a proposed/existing ________________, has approached the Company seeking permission to use the premises situated at ________________ as its registered office address. The Board discussed the request and after due deliberations, the following resolution was passed unanimously:
RESOLVED THAT the permission of the Board be and is hereby granted to ________________ for using the premises situated at ________________ as its registered office address.
RESOLVED FURTHER THAT any Director of the Company be and is hereby severally authorised to provide a copy of utility bill, rent agreement, property documents, and such other documents as address proofs, along with a certified true copy of this resolution to the Registrar of Companies, GST authorities, or any other statutory authority as may be required to give effect to the aforesaid resolution.
For ________________
Signature: _________________________
Name: ________________
Designation: ________________
DIN: ________________
Board Resolution for No Objection Certificate (NOC)
Professional Format Guide for Indian Companies
Introduction
A Board Resolution for No Objection Certificate (NOC) is a formal corporate document passed by a company that owns or occupies premises, granting permission to another entity to use that premises as its registered office address. This resolution is commonly required when a new company seeks to establish its registered office at premises owned or leased by an existing company, such as a parent company, group entity, or an unrelated third party.
The Registrar of Companies requires proof of the registered office address during company incorporation and for subsequent changes of address. When the premises are owned or occupied by another company, a No Objection Certificate issued by that company, supported by a board resolution, serves as evidence of permission granted. This document is essential for filing incorporation documents with the ROC, obtaining GST Registration at the premises, and for various licensing and regulatory purposes where proof of business address is required.
The resolution formally records the board's decision to permit the use of the specified premises and authorises the provision of supporting documents such as utility bills and address proofs.
Benefits of Using a Standard Format
Utilising a professionally drafted board resolution format ensures that all necessary details are captured accurately and comprehensively. A standardised template reduces the likelihood of rejection by the ROC due to incomplete or improperly worded documentation, maintains consistency in corporate records, and expedites the registration process. This approach supports smooth incorporation proceedings and helps avoid delays in obtaining statutory registrations.
Relevance to Company Registration
The No Objection Certificate is a critical document in the Company Registration process. When a new company proposes to use premises belonging to another entity as its registered office, the ROC requires documentary proof that the premises owner has no objection to such use. The board resolution authorising the NOC, along with address proof documents like utility bills or property documents, forms part of the mandatory attachments for company incorporation filings. Similarly, when applying for GST Registration, proof of the principal place of business is required, and a NOC supported by a board resolution serves as valid documentation when the premises are shared or owned by another entity.
Board Resolution for No Objection Certificate – Sample Format
[To be printed on Company Letterhead]
Company Name: ___________________________ (Company issuing the NOC)
CIN: ___________________________
Registered Office Address: ___________________________
CERTIFIED TRUE COPY OF THE BOARD RESOLUTION
Passed at the Meeting of the Board of Directors of _______________ (Company Name) held on _______________ (Date) at _______________ (Time) at the Registered Office of the Company
NO OBJECTION CERTIFICATE FOR USE OF PREMISES AS REGISTERED OFFICE
The Chairperson informed the Board that _______________ (Name of Proposed/Requesting Company), a proposed/existing Private Limited Company/LLP, has approached the Company seeking permission to use the premises situated at _______________ (Complete Address of Premises) as its registered office address. The Board discussed the request and after due deliberations, the following resolution was passed unanimously:
RESOLVED THAT the permission of the Board be and is hereby granted to _______________ (Name of Proposed/Requesting Company) for using the premises situated at _______________ (Complete Address of Premises) as its registered office address.
RESOLVED FURTHER THAT any Director of the Company be and is hereby severally authorised to provide a copy of utility bill, rent agreement, property documents, and such other documents as address proofs, along with a certified true copy of this resolution to the Registrar of Companies, GST authorities, or any other statutory authority as may be required to give effect to the aforesaid resolution.
For ___________________________ (Company Name)
Signature: ___________________________
Name: ___________________________
Designation: ___________________________
DIN: ___________________________
Date: ___________________________
Place: ___________________________
Frequently Asked Questions
1. Does the Board Resolution format for no objection certificate need to be certified by a professional?
No, it is typically certified as a true copy by an authorised director of the company issuing the NOC. Some regulatory filings may have additional requirements.
2. Do different companies have different board resolution formats for no objection certificate?
While the core content is the same, companies may have slightly different formats based on internal standards and specific terms. Essential elements include identification of parties, premises address, and authorisation for supporting documents.
3. Should the Board resolution for no objection certificate be on company letterhead?
Yes, it is strongly recommended to use official company letterhead for authenticity and professionalism. Letterhead should include company name, CIN, registered office address, and contact details.
4. Can a board resolution for no objection certificate be passed without convening a board meeting?
Yes, if the company's Articles of Association allow, a resolution may be passed by circulation. It must be circulated to all directors and approved by a majority to be valid.
5. Which resolution is required for no objection certificate?
An ordinary resolution passed by the Board of Directors is sufficient to grant a NOC permitting another entity to use the company's premises as its registered office. No shareholder approval is required.
