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Board Resolution for Authorisation to Sign Documents
CERTIFIED TRUE COPY OF THE BOARD RESOLUTION
Passed at the Meeting of the Board of Directors
________________
CIN: ________________
Date of Meeting: __________
Time: __________
SUBJECT: AUTHORISATION TO SIGN DOCUMENTS
RESOLVED THAT the Company hereby authorises:
Name: Mr./Ms. ________________
Designation: ________________
PAN: ________________
to sign and submit all necessary documents in connection with: ________________
Specimen Signature of Authorised Signatory
Board Resolution for Authorisation to Sign Documents
Professional Format Guide for Indian Companies
Introduction
A Board Resolution for Authorisation to Sign Documents is a formal corporate document that records the Board of Directors' consent to empower a designated individual to execute, sign, and submit documents on behalf of the company. Under the Companies Act, 2013, companies must obtain board approval before authorising any person to represent the company in official matters, sign statutory documents, or deal with external agencies including government departments, banks, and certification authorities.
This resolution specifies the name and PAN of the authorised person, the scope of their signing authority, and includes their specimen signature for verification purposes. The document is commonly required for obtaining Digital Signature Certificates (DSC), enrolling for eSign services, bank account operations, filing statutory returns, and correspondence with regulatory authorities. The authorisation remains valid until formally revoked by the Board through a subsequent resolution.
Benefits of Using a Standard Format
Utilising a professionally drafted board resolution format ensures that the authorisation is properly documented and legally valid for all purposes. A ready-to-use template saves valuable time during board meetings, reduces the risk of omissions in defining the scope of authority, and provides a consistent framework that is readily accepted by DSC issuing authorities, banks, government departments, and other external agencies.
Relevance to Business Operations
Authorising personnel to sign documents is essential for various business operations. Following Company Registration, businesses need designated signatories for obtaining DSCs required for MCA filings, GST Registration and compliance, Income Tax e-filing, and other statutory requirements. This resolution serves as proof of authority when dealing with certification authorities, banks, and government portals. It is particularly important when applying for Digital Signature Certificates from authorised Certifying Authorities.
Board Resolution for Authorisation to Sign Documents – Sample Format
[To be printed on Company Letterhead]
Company Name: _______________________________
CIN: _______________________________
Registered Office: _______________________________
CERTIFIED TRUE COPY OF THE BOARD RESOLUTION
Passed at the Meeting of the Board of Directors of the Company
Date of Meeting: __.__.______
Time: ______ (Hours)
Venue: Registered Office of the Company
SUBJECT: AUTHORISATION TO SIGN DOCUMENTS
"RESOLVED THAT the Company hereby authorises:
Name: Mr./Ms. __________________________________________
Designation: __________________________________________
Permanent Account Number (PAN): __________________________________________
to sign and submit all necessary papers, letters, applications, forms, and documents on behalf of the Company in connection with:
__________________________________________ (specify purpose - e.g., Enrolment for Digital Signature Certificate (DSC) / eSign services, GST compliance, Income Tax filings, Bank account operations, ROC filings, etc.)
All acts done and documents executed by the said authorised signatory shall be binding on the Company, and this authorisation shall remain valid until the same is revoked by giving written notice thereof.
Specimen Signature of Authorised Signatory:
__________________________________________ (Signature)
RESOLVED FURTHER THAT a copy of this resolution, duly certified as true by a Director or authorised signatory of the Company, be furnished to __________________________________________ (Name of Authority/Certifying Agency/Department) and such other parties as may be required from time to time in connection with the above matter."
For ________________________________________ (Name of the Company)
Signature: _______________________________
Name: _______________________________
Designation: _______________________________
DIN: _______________________________
Date: _______________________________
Place: _______________________________
Frequently Asked Questions
1. What is the board resolution format for authorisation to sign documents?
The board resolution format should include company details, meeting particulars, the name, designation, and PAN of the person being authorised, a clear description of the scope of authority and specific purpose, the specimen signature of the authorised person for verification, and a clause stating validity until revocation. It must be signed by an authorised director and certified as a true copy.
2. How to write a board resolution for authorisation to sign documents?
Begin with company details and meeting particulars. State that the Board authorises the named individual to sign documents on behalf of the company. Clearly specify the person's name, designation, and PAN. Define the scope (what documents they can sign) and purpose (for which authority or department). Include the specimen signature, state the validity period, and conclude with the certifying director's signature block.
3. Is the signature of all directors mandatory on the board resolution format authorisation to sign documents?
No, signatures of all directors are not mandatory. The resolution is passed by a majority of directors present and voting at a duly convened board meeting where quorum is present. The certified true copy may be signed by a single authorised director or the company secretary. The minutes should record the names of directors present and the voting details.
4. Does the Board Resolution for authorisation to sign documents need to be certified by a professional?
There is no statutory requirement for the resolution to be certified by an external professional. The certified true copy may be signed by any director or the company secretary of the company. However, certain DSC issuing authorities, banks, or government departments may request attestation by a Notary Public or Gazetted Officer for additional verification purposes.
5. Is the Board resolution for authorisation to sign documents to be on company letterhead?
While there is no strict legal requirement mandating the use of company letterhead, it is considered standard corporate practice and adds authenticity to the document. Using official letterhead facilitates easy identification and verification by DSC issuing authorities, banks, and other stakeholders. Most organisations maintain all board resolutions on letterhead as part of good corporate governance practices.