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Board Resolution for Appointment of Authorised Signatory
CERTIFIED TRUE COPY OF THE BOARD RESOLUTION
Passed at the Meeting of the Board of Directors
________________
CIN: ________________
Date of Meeting: __________
Time: __________
Venue: Registered Office of the Company
SUBJECT: APPOINTMENT OF AUTHORISED SIGNATORY
RESOLVED THAT Mr./Ms. ________________, having PAN ________________, be and is hereby authorised to sign, execute, and submit all necessary papers, letters, applications, forms, returns, and documents on behalf of the Company in connection with:
________________
Signature
Board Resolution for Appointment of Authorised Signatory
Professional Format Guide for Indian Companies
Introduction
A Board Resolution for Appointment of Authorised Signatory is a formal corporate document that records the Board of Directors' consent to designate an individual to sign and submit documents on behalf of the company. Under the Companies Act, 2013, companies must obtain board approval before authorising any person to represent the company in dealings with government authorities, banks, regulatory bodies, and other external parties.
This resolution specifies the name and PAN of the authorised person, the scope of authority granted, and the specific purposes for which the authorisation is valid. The document is commonly required for GST Registration, bank account operations, filing returns with various departments, obtaining licenses, and submitting applications to government authorities. The authorisation remains valid until formally revoked by the Board through a subsequent resolution.
Benefits of Using a Standard Format
Utilising a professionally drafted board resolution format ensures that the authorisation is properly documented and legally valid. A ready-to-use template saves valuable time during board meetings, reduces the risk of omissions in scope definition, and provides a consistent framework that clearly specifies the authorised signatory's powers and limitations. Standardised formats are readily accepted by banks, government departments, and regulatory authorities.
Relevance to Business Registrations
Appointing an authorised signatory is essential for various business operations and registrations. For GST Registration, the authorised signatory is responsible for filing returns, responding to notices, and managing the GST portal on behalf of the company. Similarly, following Company Registration, businesses need designated signatories for banking operations, statutory filings, and correspondence with the Registrar of Companies. This resolution serves as proof of authority when dealing with external agencies.
Board Resolution for Appointment of Authorised Signatory – Sample Format
[To be printed on Company Letterhead]
Company Name: _______________________________
CIN: _______________________________
Registered Office: _______________________________
CERTIFIED TRUE COPY OF THE BOARD RESOLUTION
Passed at the Meeting of the Board of Directors of the Company
Date of Meeting: __.__.______
Time: ______ (Hours)
Venue: Registered Office of the Company
SUBJECT: APPOINTMENT OF AUTHORISED SIGNATORY
"RESOLVED THAT Mr./Ms. __________________________________________ (Name of Authorised Signatory), having Permanent Account Number (PAN) __________________________________________, be and is hereby authorised to sign, execute, and submit all necessary papers, letters, applications, forms, returns, and documents on behalf of the Company in connection with:
__________________________________________ (specify the purpose/service/authority - e.g., GST Registration and compliance, Income Tax filings, Bank account operations, ROC filings, etc.)
The authorised signatory shall have the power to:
• Sign and submit applications, forms, and returns;
• Receive and respond to notices, communications, and correspondence;
• Attend hearings and represent the Company before the relevant authorities;
• Execute such other documents and perform such other acts as may be necessary in
connection with the above matter.
All acts done and documents executed by the said authorised signatory shall be binding on the Company, and this authorisation shall remain valid until the same is revoked by giving written notice thereof.
RESOLVED FURTHER THAT a copy of this resolution, duly certified as true by a Director or authorised signatory of the Company, be furnished to __________________________________________ (Name of Authority/Department) and such other parties as may be required from time to time in connection with the above matter."
For ________________________________________ (Name of the Company)
Signature: _______________________________
Name: _______________________________
Designation: _______________________________
DIN: _______________________________
Date: _______________________________
Place: _______________________________
Frequently Asked Questions
1. What is the board resolution format for the appointment of an authorised signatory?
The board resolution format should include the company details, meeting particulars, the name and PAN of the person being authorised, a clear description of the scope of authority granted, and the specific purpose for which the authorisation is valid. It must be signed by an authorised director and certified as a true copy. The resolution should also specify the validity period or state that it remains in force until revoked.
2. Is the signature of all directors mandatory on the board resolution format for the appointment of an authorised signatory?
No, signatures of all directors are not mandatory. The resolution is passed by a majority of directors present and voting at a duly convened board meeting where quorum is present. The certified true copy may be signed by a single authorised director or the company secretary. The minutes should record the names of directors present and the voting details.
3. Does the Board Resolution for the appointment of an authorised signatory need to be certified by a professional?
There is no statutory requirement for the resolution to be certified by an external professional. The certified true copy may be signed by any director or the company secretary of the company. However, certain authorities or banks may request attestation by a practising professional such as a Company Secretary, Chartered Accountant, or Notary Public for additional verification purposes.
4. How to write a board resolution for the appointment of an authorised signatory?
Begin with company details and meeting particulars. State that pursuant to board approval, the named individual is authorised to act on behalf of the company. Clearly specify the scope of authority (what actions they can perform) and the purpose (which departments, registrations, or services). Include a clause stating the authorisation remains valid until revoked. Conclude with signature block for the certifying director.
5. Is the Board resolution for the appointment of an authorised signatory to be on company letterhead?
While there is no strict legal requirement mandating the use of company letterhead, it is considered standard corporate practice and adds authenticity to the document. Using official letterhead facilitates easy identification and verification by banks, government departments, and other stakeholders. Most organisations maintain board resolutions on letterhead as part of good corporate governance practices.