A Simple Guide by Patron Accounting
Registering a company in India has become faster and more convenient thanks to the fully digital process provided by the Ministry of Corporate Affairs (MCA). Whether you’re an entrepreneur starting a new venture or converting an existing business, online company incorporation gives you legal recognition, helps build credibility, and opens doors for funding and growth.
At Patron Accounting, we assist hundreds of founders each year with quick and compliant company registration. Here is a step-by-step guide to help you understand the entire process.
Step 1: Choose Your Business Structure
Before beginning registration, select the right structure based on your goals and compliance requirements. Common options include:
Private Limited Company
One Person Company (OPC)
Limited Liability Partnership (LLP)
For most startups and growing businesses, a Private Limited Company is preferred due to limited liability, investor friendliness, and scalability.
Step 2: Obtain Digital Signature Certificate (DSC)
Since the process is online, all directors and shareholders must sign documents digitally.
To obtain DSC, basic identity proof, address proof, passport-size photo, and mobile/email verification are required.
Tip from Patron Accounting: Apply for DSC early to avoid delay during filing.
Step 3: Apply for Director Identification Number (DIN)
DIN is required for individuals who will act as directors of the company.
If the director does not already have a DIN, it can be obtained while filing the SPICe+ incorporation form.
Step 4: Reserve Your Company Name
The name should be unique, meaningful, and must include the correct suffix such as “Private Limited”.
You can propose two names. If the first is rejected due to similarity or trademark conflict, the second option will be considered.
Patron Accounting advice: Choose distinctive words, avoid generic industry terms, and check trademark availability before applying.
Step 5: Prepare Required Documents
Keep the following documents ready and scanned clearly:
For Directors / Shareholders
PAN card
Aadhaar card
Passport/Driving licence/Voter ID (any one)
Recent utility bill or bank statement (for address proof)
For Registered Office
Rent agreement (if rented property) or ownership document
No-Objection Certificate (NOC) from owner
Electricity bill/Water bill/Property tax receipt
Additionally, the Memorandum of Association (MoA) and Articles of Association (AoA) must be prepared, which define the company’s objectives and internal rules.
Step 6: File the SPICe+ Form on MCA Portal
SPICe+ (INC-32) is the main incorporation form that includes details of:
Company structure
Capital distribution
Directors and shareholders
Registered office
PAN & TAN application
Once the form is submitted with DSC and required documents, the Registrar of Companies reviews the application.
Step 7: Certificate of Incorporation
Upon approval, the Registrar issues the Certificate of Incorporation (COI), along with the Company PAN & TAN.
From this point onwards, your company becomes a legally recognised corporate entity.
After incorporation, you can:
Open a current bank account in the company’s name
Apply for GST if required
Begin official business operations
Normal processing time is approximately 7–10 working days, assuming documents are correct.
Step 8: Post-Incorporation Compliance
Some key compliances required after registration include:
Appointment of a statutory auditor (within 30 days)
Maintaining statutory registers and minutes
Conducting board meetings as per the Companies Act
Filing annual returns and financial statements
Patron Accounting Tip: Set up a compliance schedule early to avoid penalties.
Summary
| Step | Task |
|---|---|
| 1 | Choose business structure |
| 2 | Obtain DSC |
| 3 | Apply for DIN |
| 4 | Reserve company name |
| 5 | Collect documents |
| 6 | File SPICe+ form |
| 7 | Receive certificate & begin business |
| 8 | Complete compliance requirements |
Final Words from Patron Accounting
Online company registration in India is straightforward if planned correctly. The key is organising documents, ensuring name availability, and avoiding filing errors that cause delays. Professional guidance can make the process smoother and quicker.
If you need help with company incorporation, annual compliance, accounting, taxation, or GST, Patron Accounting is here to support you.
